TM
Program Coordinator
Tailored Management
🇺🇸 United States
On-site
2 weeks ago
- G-Suite
- Airtable
2 weeks ago
Not enough detail in this posting to match
Location:5808 Sunset Blvd, Los Angeles, CA 90028
Compensation:$45.00/hr
Details:7-8 month contract (opportunity to extend/convert, W-2 and benefits eligible)
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Summary:
We foster a high-performance environment where individuals are trusted to make decisions and are expected to act in the best interest of the company. We value creativity, innovation, direct communication, and a relentless pursuit of excellence. We encourage taking smart risks, embracing curiosity, and continuously raising the bar. We look for team members who are self-motivated, highly accountable, thrive in a fast-paced environment, and are passionate about making an impact through their work.
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Position Overview:
- Support the Integration of project information with internal and external organizations including project team.
- Communicate to cross-functional partners internally, such as Marketing, Comms, PR, Licensing, IP, Legal, Content and Music. Keep key members informed, solicit feedback and implement when appropriate.
- Liaise with third party vendors and partners, including creative agencies, production vendors, ticketing, marketing, and site operations.
- Collect, update, and maintain detailed project files across creative, production, and operations, keeping a consistent archival structure through the life of a project.
- Assist in collecting assets and materials for research
- Assist in routing assets for approvals.
- Assist with routing and processing of contractual and financial documents (i.e. NDAs, invoices, vendor set-up, etc.)
- Schedule meetings, work sessions, and reviews for internal team, cross-functional partners, and with external agencies as needed. Be designated note taker in meetings and send out recaps and action items.
- Coordinate travel agendas and logistics to ensure that team trips are well defined with agendas, itineraries, and stakeholder travel info.
- Build presentation decks for internal team updates, executive reviews, local municipality, and external partners.
- Assist the Programming Producer with day-to-day Programming coordination for The House, liaising with onsite production specialists on execution.
Responsibilities:
- Maintain and update a shared project tracker and files, including shares with internal partners and external vendors
- Attend and take notes in recurring team syncs, weekly production meetings, and ad hoc creative reviews; circulate recaps and action items
- Track approval status of creative assets moving through legal, licensing and marketing review, and follow up with stakeholders
- Log and route incoming invoices, NDAs and vendor onboarding paperwork to the appropriate approver, and track turnaround time.
- Book and confirm vendor and agency meetings, including scheduling logistics across multiple calendars and time zones
- Draft and format slides for Programming Producer and production team
- Coordinate travel logistics for team members traveling to The House sites, including itineraries, review coordination and timelines
- Serve as the day-to-day point of contact for onsite production specialists at The House, relaying programming updates and escalating issues to the Programming Producer
- Maintain a running list of open items and dependencies across the project and flag risks
- Maintain the project activation deck to ensure all creative, operational, production, and marketing slides are up to date; follow up with cross‑functional partners to confirm their sections are current
- Manage meeting agendas, ensuring objectives, topics, and owners are clearly defined and distributed in advance
Nice to Haves or Preferred Skills:
- Experience supporting live events, experiential activations, entertainment, hospitality, programming, or large-scale consumer-facing projects.
- Experience working with creative agencies, production companies, vendors, or other external partners.
- Experience building and maintaining executive facing presentations and project status decks.
- Experience managing vendor onboarding, invoices, contracts, NDAs, or other administrative production processes.
- Experience working directly with onsite production teams and translating programming or creative direction into operational execution.
- Experience working in G Suite, Airtable and Slack.
#TMCA
Program Coordinator · Tailored Management