Program Coordinator (Emerging Talent) (Contract)

About the Role

Our client is seeking a highly organized and execution-focused Program Coordinator to support Emerging Talent programs. This role is critical to ensuring smooth day-to-day operations across internship and early career initiatives.

You will partner closely with Program Managers, Recruiters, and cross-functional teams to manage logistics, streamline workflows, and maintain data integrity. This is a high-volume, operational role best suited for someone who thrives in fast-paced environments, enjoys building processes, and is proactive in identifying efficiencies—including leveraging AI and automation tools.

Key Responsibilities

• Program & Operational Support

  • Provide day-to-day administrative and coordination support for Emerging Talent programs

  • Partner with Program Managers, Recruiters, HR, and Employee Services teams to ensure seamless program execution

• Participant Lifecycle Coordination

  • Execute end-to-end internship and program logistics including onboarding, communications, scheduling, and evaluations

  • Manage program timelines, itineraries, and participant experience from start to finish

• Workflow Mapping & Process Improvement

  • Audit manual processes and build repeatable workflows and standard operating procedures

  • Identify opportunities to implement automation and AI-driven efficiencies

• Data & Systems Management

  • Maintain high data integrity across trackers, dashboards, and internal systems

  • Manage documentation including candidate trackers, budgets, and program materials

• Event Coordination (Onsite & Virtual)

  • Coordinate logistics for recruiting and program-related events

  • Support onsite execution including scheduling, space booking, and materials preparation

• Feedback & Reporting Management

  • Facilitate feedback cycles by distributing and tracking evaluation forms

  • Support reporting and insights for program effectiveness

• External Engagement Support

  • Coordinate recruiting events and engagement initiatives with external partners

  • Support efforts to enhance brand presence and candidate experience

Required Skills & Experience

● Experience in program coordination, operations, recruiting coordination, or HR support roles
● Proven ability to manage high-volume, detail-oriented work with multiple stakeholders
● Strong experience coordinating events, logistics, or complex workflows
● High attention to detail with strong organizational and time management skills
● Ability to build and follow structured processes, checklists, and SOPs
● Experience with tools such as Google Suite, Airtable, or similar platforms
● Strong written and verbal communication skills
● Ability to work independently and proactively in a fast-paced, ambiguous environment

Preferred Skills

● Experience supporting University Recruiting, Emerging Talent, or Talent Acquisition programs
● Experience with workflow automation tools (e.g., Zapier) or AI tools
● Experience with ATS or talent platforms (e.g., Eightfold or similar)
● Background in process improvement or operations optimization