Program Coordinator (Contract)

About the Role

Our client is seeking a highly organized and proactive Program Coordinator to support Above-The-Line (ATL) Talent Development programs focused on directors, writers, and producers. This role is strictly focused on ATL programming and will support the design, execution, and day-to-day management of in-house talent development programs.

This role is a blend of program coordination and operations, with a strong emphasis on workflow building, process improvement, and hands-on program execution. You will partner closely with the Manager of Talent Development, who oversees 3–5 programs simultaneously, acting as both a key operator and thought partner to help scale and streamline program delivery.

The ideal candidate has prior experience working within studios, production companies, or agencies, with exposure to above-the-line talent and an understanding of how creative environments operate. This role requires strong interpersonal skills, the ability to build relationships with high-level talent, and the resilience to manage complex personalities in a fast-paced environment.

Key Responsibilities

Program Operations & Workflow Management

● Partner with the Manager of Talent Development to build, document, and refine workflows across multiple ATL programs
● Act as a day-to-day operational partner supporting 3–5 concurrent programs
● Maintain and improve program timelines, trackers, and checklists to ensure smooth execution
● Build, update, and manage Airtable bases, including creating new trackers and optimizing existing systems
● Monitor milestones, deadlines, and deliverables across programs
● Identify inefficiencies and proactively recommend workflow and process improvements

Program Coordination & Talent Management

● Support the day-to-day coordination of ATL programs, ensuring seamless execution across all stakeholders
● Manage and maintain program data, including talent contact information, reels, resumes, and related materials
● Collaborate with internal coordinators supporting data entry while maintaining ownership of overall data quality and organization
● Coordinate logistics for program activities including masterclasses, workshops, labs, and events (virtual and onsite)
● Support scheduling across internal teams, external partners, and program participants
● Communicate professionally with high-level creative talent, including showrunners, executive producers, and agents/managers

Administrative, Communication & Meeting Support

● Monitor and manage emails, Teams communications, and program updates
● Attend meetings with internal teams and external stakeholders; take detailed notes and draft summaries with clear next steps
● Prepare and manage program documentation (NDAs, agreements, guidelines, FAQs, etc.)
● Maintain organized and up-to-date files across shared platforms (Google Drive)

Presentation & Reporting Support

● Develop and update presentations, decks, one-pagers, and program materials
● Assist in collecting and organizing program data, including participant feedback and engagement metrics
● Support reporting and program evaluation efforts

Proactive Support & Continuous Improvement

● Act as a thought partner to the Manager by contributing ideas to improve program structure, workflows, and overall efficiency
● Anticipate program needs and proactively suggest tools, templates, and process improvements
● Monitor industry trends in talent development and creative programs to inform enhancements

Required Skills & Experience

● 3–5 years of experience in program coordination, operations, or similar roles
● Prior experience supporting programs in entertainment, media, studios, or creative agency environments
● Exposure to Above-the-Line (ATL) talent (directors, writers, producers)
● Experience working with or supporting high-level creative talent (e.g., showrunners, executive producers)
● Hands-on experience with Airtable, including building and managing bases (not just usage)
● Strong organizational skills with the ability to manage multiple programs and priorities simultaneously
● Excellent written and verbal communication skills with strong interpersonal and relationship-building abilities
● Ability to work independently as a self-starter while collaborating with cross-functional teams
● Proven ability to manage challenging personalities with professionalism and resilience
● Strong attention to detail with a focus on data accuracy and hygiene

Preferred Skills

● Experience working at large-scale studios, production companies, or entertainment organizations
● Experience working within talent development programs or similar initiatives
● Background supporting both Above-the-Line (ATL) and Below-the-Line (BTL) environments
● Experience coordinating events, workshops, or masterclasses

Additional Details

• Onsite Monday–Thursday, remote Friday

• Occasional evening or weekend event support required