Procurement Officer

Job Description: Procurement Officer

Job Title

Procurement Officer

Job Summary

We are looking for a detail-oriented and proactive Procurement Officer to manage the procurement of goods and services while ensuring quality, cost-effectiveness, timely delivery, and compliance with company policies. The Procurement Officer will coordinate with suppliers and internal departments to ensure uninterrupted supply and maintain strong vendor relationships.

Key Responsibilities

• Manage the end-to-end procurement process from purchase requisition to delivery.
• Source and evaluate suppliers based on price, quality, reliability, and delivery performance.
• Obtain and compare quotations from multiple vendors.
• Negotiate pricing, payment terms, delivery schedules, and commercial conditions.
• Prepare and issue Purchase Orders (POs) in accordance with approved requirements.
• Follow up with suppliers to ensure timely delivery of materials and services.
• Maintain and update supplier databases, price lists, contracts, and procurement records.
• Monitor supplier performance and resolve issues related to quality, quantity, pricing, or delivery.
• Coordinate with Finance, Warehouse, Operations, Production, and other departments regarding procurement requirements.
• Ensure purchased materials and services meet specified quality and technical requirements.
• Identify opportunities for cost reduction and process improvement.
• Support supplier selection, onboarding, evaluation, and periodic performance reviews.
• Ensure procurement activities comply with company policies, approval procedures, and applicable regulations.
• Maintain accurate procurement documentation and records for audit purposes.
• Monitor purchase orders, outstanding deliveries, and pending invoices.
• Prepare procurement reports covering purchases, savings, supplier performance, and outstanding orders.
• Assist in developing and maintaining annual procurement plans and budgets.

Required Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Commerce, Logistics, or a related field.
• 2–5 years of experience in procurement, purchasing, sourcing, or supply chain operations.
• Good understanding of procurement processes, vendor management, and commercial negotiations.
• Proficiency in Microsoft Excel and ERP/procurement systems.
• Strong communication and negotiation skills.
• Good analytical and problem-solving abilities.
• Strong attention to detail and documentation skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Professional certification such as CIPS, CPSM, CSCP, or equivalent.
• Experience in manufacturing, construction, FMCG, retail, pharmaceuticals, hospitality, or other relevant industries.
• Experience handling local and international suppliers.
• Knowledge of import/export procedures and logistics is an advantage.

Key Skills

• Procurement & Purchasing
• Vendor/Supplier Management
• Strategic Sourcing
• Price & Contract Negotiation
• Purchase Order Management
• Cost Reduction
• Inventory Coordination
• Supplier Evaluation
• Market & Price Analysis
• ERP Systems
• Microsoft Excel
• Documentation & Reporting
• Communication & Stakeholder Management
• Problem Solving

Key Performance Indicators (KPIs)

• Procurement Cost Savings
• Supplier On-Time Delivery
• Purchase Order Cycle Time
• Supplier Quality Performance
• Purchase Price Variance
• Procurement Process Compliance
• Supplier Response Time
• Purchase Order Accuracy
• Contract Compliance
• Internal Customer Satisfaction

Reporting

Reports To: Procurement Manager / Supply Chain Manager / Head of Procurement

Working Conditions

• Full-time position.
• Regular coordination with suppliers and internal departments.
• May require occasional travel to supplier locations, warehouses, or project sites.
• Ability to work in a fast-paced, deadline-driven environment.

Compensation

Competitive salary based on qualifications, experience, and industry standards.