Procurement & Logistics Coordinator

Responsibilities

Procurement & RFQs

• Issue and track RFQs across mechanical, electrical, packaging, and finished-goods components.
• Consolidate supplier quotes into comparison summaries with pricing, lead times, and MOQs.

Purchase Order Management

• Draft, issue, and track POs across all part categories (CNC, MIM, injection molding, PCBs, batteries, packaging, and others).
• Ensure every part required for each build is quoted, ordered, and actively tracked against the production schedule.
• Maintain accurate purchasing data, part metadata, and order status in Odoo.

Supplier Communication

• Serve as the day-to-day point of contact with suppliers on lead times, order status, and operational issues.
• Maintain professional working relationships with day-to-day supplier contacts.
• Provide weekly procurement and logistics status updates; escalate strategic, contractual, or critical issues to the Director of Production.

Logistics & Shipping

• Monitor inbound shipments and handle supporting documentation (customs paperwork, commercial invoices, packing slips).
• Coordinate with freight partners (DHL, Flexport, Expeditors, OEC Group) on routing and expedites.
• Resolve shipping exceptions, delays, and carrier disputes proactively.

Continuous Improvement

• As time permits maintain and improve internal documentation, supplier onboarding workflows, and ERP hygiene.

Qualifications

Required

• 1–3 years of experience in procurement, logistics, operations, manufacturing support, or supply chain coordination. Internships, co-op work, and hands-on operational experience count toward this band.
• Strong organizational skills and attention to detail. Comfortable working with structured workflows, complex part lists, and supplier records where small errors compound into build delays.
• Able to manage multiple open tasks, purchase orders, and supplier communications simultaneously without losing track of details across 40+ open POs at any given time.
• Strong written and verbal communication skills, with the ability to maintain clear, professional, and consistent correspondence with suppliers and internal stakeholders.
• Proficiency with Excel or Google Sheets, including comfort with formulas, tables, and basic data manipulation for quote comparisons and tracking.
• Able to operate effectively in a fast-paced startup environment with shifting priorities, ambiguous problems, and limited supervision.
• Proactive, dependable, and willing to take ownership of day-to-day operational execution — including identifying issues before they become problems and following up without being prompted.
• Strong follow-through and a genuine willingness to learn procurement, supplier management, and manufacturing operations as the role and company grow.

Preferred

• Bachelor's degree in Supply Chain, Operations, Business, Engineering, or related field. Hands-on operational experience may substitute for formal education.
• Experience with ERP systems — Odoo strongly preferred. SAP, NetSuite, or other ERP experience is acceptable with willingness to ramp on Odoo quickly.
• Familiarity with manufacturing, hardware, or physical-product environments — exposure to BOMs, build schedules, contract manufacturer coordination, or production-floor workflows.
• Exposure to international shipping, freight coordination, or customs documentation — including familiarity with commercial invoices, packing slips, HTS codes, or Incoterms.
• Experience working alongside engineering teams on component sourcing, supplier qualification, or first-article approval workflows.
• Exposure to procurement KPIs (on-time delivery, supplier PPM, cost variance) or interest in developing supplier scorecards and operational reporting.