Proctor - Adapted Exam Centre

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Unless specified below, specific allocation of hours to various tasks should be articulated in a description of work negotiated and signed by you and the supervising professor prior to the commencement of work.

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Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate.

These rates do not include vacation pay nor statutory pay.

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Requirements and Nature of Work:

Proctors play a key role in supporting students who may experience disabilities, medical conditions, mental health challenges, or other accommodation needs. They exercise professionalism, empathy, and sound judgment while following established procedures and responding appropriately to student concerns.
 

Responsibilities 

• Invigilate examinations for students registered with Academic Accommodations Service for both in person and online exams 

• Respect the University’s policies and regulations, and Academic Accommodations procedures 

• Respect individual accommodation plans and confidentiality of students  

• Maintain academic integrity of examinations 

• Maintain a high standard of client service 

• Demonstrate empathy and compassion at all times 

• Preparation of adaptive measures 

• Retrieval, distribution, and collection of examinations in the exam room 

• Delivery of completed exams to academic units 

• Other exam-related administrative tasks
   

Essential Qualifications

• Training in de-escalation and student support

• Availability of a minimum of 10 hours per week throughout the contract period, including the final exam period.

• Proven reliability, including strong attendance, punctuality, and adherence to procedures in previous roles.

• Demonstrated ability to exercise empathy, professionalism, discretion, and initiative when supporting students

• Experience supporting students with disabilities within an academic accommodations or accessibility service context
   

Preferred qualifications:

• Familiarity with University of Ottawa campus services or similar institutional environments  

• Strong client service experience in a student-facing role

Additional Information and/or Comments:

All University of Ottawa employees are required under provincial law to successfully complete all mandatory legislated training offered by the University. The list of training requirements may be modified by provincial law. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. We may consult with the Health and Wellness sector of Human Resources, if needed. Any information you send us will be handled respectfully and in complete confidence.

The hiring process will be governed by the current CUPE 2626 collective agreement; you can clickhere to find out more.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact the academic unit to communicate the accommodation need.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.