Principal Administrative Business Partner

Overview

Job Specifications

• Educational & Experience Requirements:
  • BS/BA degree (or equivalent industry experience) required.
  • 5–7 years of related administrative, operations, or project management experience supporting Senior Level Executives (Sr. Director and above; VP+ strongly preferred).
  • Previous experience in the pharmaceutical/biotech industry, specifically within Roche/Genentech, is strongly preferred.
• Top Required Skills & Qualifications:
  • cSuite & Productivity Tools: In-depth knowledge of cSuite tools (gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) and Microsoft Office Suite (PowerPoint, Excel, Word), with the ability to train/instruct others on administrative platforms.
  • Complex Calendar & Travel Management: Proven ability to independently manage multi-time zone, complex executive schedules and coordinate top-tier internal/external stakeholder calendars.
  • Large-Scale Event Planning: Experience organizing global summits, leadership offsites, town halls, and congress events (in partnership with Strategic Event Services) including vendor management, AV specs, catering, and agendas.
  • Communications & Space Planning: Experience drafting communications on behalf of executives, managing internal sites/newsletters (gSites, Spaces), and serving as project manager for departmental space planning and seating strategies.
  • Discretion & Proactivity: High emotional intelligence (EQ), flawless judgment with confidential/proprietary data, proactive problem-solving, and professional, polite verbal and written communication.
• Primary Accountabilities & Responsibilities:
  • Provide high-level administrative and operational support to senior leadership (Sr. Directors, VPs).
  • Lead end-to-end planning and execution for major meetings, department offsites, global summits, and town halls.
  • Manage complex candidate interview scheduling, vendor/speaker contracts, onboarding logistics, and PO/payment processes.
  • Draft leadership emails, newsletters, and internal communications; oversee departmental gSites and digital spaces.
  • Manage department space planning, serve as admin lead/thought partner on team agreements, and gauge employee engagement.
  • Instruct and train departmental admins on new tools, system updates, and cSuite workflows.
• Interview Process:
  • Stage 1: Phone Screen
  • Stage 2: Two-person panel interview
  • Stage 3: Two-person final interview

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.