Office Coordinator

What you will do

Reporting to the Director, Facilities, the Office Coordinator ensures the efficient and professional management of our Brossard office. This role is essential to maintaining a welcoming and well-organized work environment for both employees and visitors.

Office management and building relations

• Ensure that workspaces project a professional and welcoming image to investors and external visitors.
• Manage elevator and parking access for employees and visitors.
• Work with the Director, Facilities to assist external vendors during office repairs and maintenance work.

Kitchen and conference room management

• Organize and oversee meal and snack orders for daily needs and internal events.
• Ensure kitchen equipment (dishwasher, water dispenser) is in good working order and that coffee, tea and snacks are continuously stocked.
• Maintain adequate inventory levels to avoid any shortage of kitchen and office supplies.
• Prepare conference rooms ahead of every internal and external meeting: coffee makers stocked, water available and spotless cleanliness.
• Restore rooms to order after meetings and report any equipment breakage.

What you will bring

Your skills, knowledge and experience are what set you apart.

• Prior experience in office management or a similar role.
• Sharp organizational skills and consistent attention to detail.
• Effective communication, both spoken and written, with internal teams and vendors.
• Initiative and proactivity in identifying and resolving issues.
• Ability to perform minor manual repair or maintenance work.
• Availability to work on-site from 7:30 a.m. to 4:00 p.m., five days a week.
• Availability to contribute to occasional internal events, as needed.
• Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States.

We're building the future. Join us.

With more than C$16 billion AUM and offices in Montreal, Toronto and New York, Novacap is a leading North American private equity firm with a long-standing track record of partnering with entrepreneurs and management teams to build market-leading businesses. The firm invests exclusively through four buyout strategies: Industrials, Financial Services, Digital Infrastructure, and Technologies, each with dedicated fund capital and clearly defined investment criteria. Each strategy is sector-led and thesis-driven, combining deep operating and investment expertise with an active ownership mindset to support growth, transformation, and long-term value creation.