Police Records Specialist

It’s a great time to join the City of Boulder!

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Job Description Summary:

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Enters, transmits, and receives messages from CBI, FBI and other law enforcement agencies nationwide via the National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC).    
• Processes Police reports, arrests, citations, motor vehicle accidents, and other related documents to include data-entry, electronic scanning and linking of documents in the Records Management System (RMS); reviews all police reports for completeness and accuracy and ensures crime coding is in compliance with the National Incident Based Reporting System (NIBRS) requirements as determined by CBI and FBI; distributes reports for use in criminal prosecution.      
• Ensures that information is provided to department members and other law enforcement and government agencies as needed. Provides research assistance in criminal investigations to Officers and Detectives, and develops leads from minimal information.  Utilizes national, state, local and other law enforcement databases to make inquiries, and identify linkages.    
• Assists the public with a variety of information requests and police service needs to include, release of police reports in compliance with CCJRA and internal procedures; process background checks; provide fingerprinting services; process and release impounded vehicles; release, process, and title abandoned and/or towed vehicles; accepts payments and issues receipts.    Other job-related duties as assigned.  

 
MINIMUM QUALIFICATIONS

• Ability to obtain CCIC/NCIC Certification through the Colorado Bureau of Investigation within 7 months of hire.  
• Ability to obtain a State of Colorado notary designation.  
• Ability to handle multiple priorities and interruptions effectively Follow complex written and verbal instruction. 
• Ability to work productively and positively in a team setting with shared duties and responsibilities  
• Excellent verbal & written communication skills  
• Ability to exercise and maintain confidentiality and professionalism when reviewing and processing sensitive or intense crime data  
• Excellent verbal & written communication skills  
• Ability to interact with people from a variety of backgrounds, to maintain composure under difficult circumstances, and work under pressure with minimal supervision.   
• Ability to understand and apply relevant laws, regulations, and department policies.   
• Ability to adapt to changes in work, including hours of work. 
• Ability to work varied hours between 6:45 am-7:15 pm while in training and on probation.  
• Have and maintain acceptable background information, including criminal conviction history.   
• Due to the inherent duties of this position, applicants selected to continue will undergo a thorough background investigation process.   

BACKGROUND INFORMATION  
Qualified applicants will be required to complete several stages of interviews and testing, pass a job suitability assessment and complete a thorough background investigation.    
Applicants must be able to demonstrate personal and professional honesty, integrity, sound judgment as shown in applicant’s criminal history, background, motor vehicle record, and use of drugs and alcohol. Preference will be given to applicants who have no history of use, sale or possession of illegal substances.  Polygraph or Computer Voice Stress Analyzer will be used for verification of applicant information.  Prior to employment, successful applicants are required to pass a drug screen. Some positions will also require medical and/or psychological testing prior to employment.  
  
The following will disqualify any applicant from consideration:  

• • Any felony conviction  
  • Commission of a felony, whether convicted or not within the past 5 years  
  • Commission of any non-traffic related misdemeanor, whether convicted or not within the past 3 years  
  • Excessive number of traffic violations  
  • Any marijuana business ownership or interest within the past 3 years  
  • The use, sale, possession, or transfer of any illegal controlled substance within the past 2 years (examples: Cocaine, Heroin, LSD, Methamphetamine, MDMA,).   
  • Unlawful sale or fraudulently obtaining any controlled scheduled substance with the past 5 years (Examples: Barbiturates, Benzodiazepines, Sleep Medication, Codeine, Morphine, etc.)
  • Use of a substance prescribed to another person will be reviewed for substance type, frequency, and length of time.
  • Any false or untrue statements or material omissions in the application and related paperwork or during the selection process.  

PREFERRED QUALIFICATIONS ​​

• Ability to read, write, speak Spanish, as a second language, in a professional capacity for communication objectives.
• Ability to exercise independent decision making in the absence of a supervisor.  
• Skills at an intermediate-level computer skills using Microsoft Word, Excel and Outlook, and Adobe .   
• Skills in proficient typing and data entry.
• Skills in basic math.
• Previous work in law enforcement and experience with records management system. 
• At least one (1) year of experience in a responsible administrative role. Experience in a position involving substantial public contact. 
• Demonstrated reliable work history to include administrative experience. 
• College degree in a related area .    

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or equivalent   
• Experience working with the public in a position that required a high degree of customer service skills and/or administrative duties.  

SUPERVISION

Supervision Received: Police Records Supervisor

Supervision Exercised: None

WORKING CONDITIONS AND REQUIREMENTS

• Physical and Mental Effort:Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.  
• Work Environment : Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises.  
• Machines and Equipment Used: Frequently uses standard office equipment including personal computers, telephones, calculators and copy/fax machines.  

As part of the City of Boulder’s commitment to a future with equitable access to health, prosperity, and fulfillment that is not limited by a person’s race, ethnicity, age, gender, ability, religion, sexuality, or socioeconomic status, it is the city’s policy to provide equal employment opportunity (EEO) for all individuals. The city does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law or policy.