Plant Human Resources Specialist - Decatur, IL

Job Description

• An individual who is highly organized, detail-oriented, and able to manage multiple HR administrative processes while meeting deadlines.
• An individual who demonstrates strong customer service, communication, confidentiality, and follow-through when supporting colleagues and leaders.

• Provide day-to-day administrative support to the Human Resources department and assist with routine HR processes.
• Maintain accurate and confidential employee personnel files, HR records, and documentation.
• Process routine employee changes in the HRIS, including transfers, promotions, job changes, status changes, and terminations.
• Assist with employee data audits and ensure HR information is accurate and current.
• Assist with recruitment by working with Talent Acquisition COE and plant colleagues, including scheduling interviews, communicating with candidates, and following up on pre-employment requirements.
• Coordinate new colleague onboarding activities, including required documentation, I-9 completion, orientation, system access, badges, and onboarding checklists.
• Maintain onboarding and offboarding documentation and follow up on outstanding items.
• Maintain attendance and other HR-related trackers and provide administrative support for leave and return-to-work processes.
• Assist with FMLA, leave of absence, accommodations, and other absence-related documentation under the direction of the HR team.
• Assist with benefits enrollment, employee status changes, and routine benefits questions.
• Prepare HR forms, letters, reports, spreadsheets, and other documentation.
• Prepare routine HR reports, including headcount, turnover, staffing, attendance, and other HR metrics.
• Maintain seniority lists, position bidding documentation, and other HR records required in a union environment.
• Provide administrative support for grievance and labor relations activities as directed by the HR Manager.
• Assist with payroll-related HR transactions and research routine payroll or benefit discrepancies.
• Support HR audits, compliance requirements, and record retention processes.
• Serve as a resource for routine HR administrative questions and escalate complex employee relations, policy, or contract matters to the HR Manager or appropriate HR team member.
• Assist with colleague recognition, engagement activities, HR communications, and department events.
• Support HR projects, process improvements, and other initiatives as assigned.

• Strong organizational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and ability to work effectively with colleagues and leaders at all levels.
• Able to work independently, take initiative, and follow through on assignments.
• Proficient with Microsoft Office Suite or related software.

• High school diploma or equivalent required.
• AS/AAS in Business, Human Resources, or related field is preferred.
• BA/BS in Business, Human Resources, or related field is preferred.
• 1-3 years of administrative, Human Resources, payroll, recruiting, or related experience preferred.
• Experience with an HRIS preferred.
• Manufacturing or union environment experience preferred.

• Must be able to access and navigate each department at the organization's facilities.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

• : $45,700.00 - $85,000.00