M
PCS-1
Mindlance
- 🇺🇸 United States
- On-site
- 12 hours ago
- Excel
- PowerPoint
- Outlook
- Maximo
- Power BI
12 hours ago
Ensure project invoices are accurate, compliant, properly coded, and ready for approval.
POSITION SUMMARY
The Project Controls Specialist 1 (PCS-1) Invoice Reviewer is responsible for the detailed review of project invoices before approval and payment. This role verifies supporting documentation, purchase order limits, vendor and payment information, cost coding, and compliance with contract and company requirements. The reviewer also identifies and escalates invoice, supplier, contract, and vendor-performance concerns before funds are released.
KEY RESPONSIBILITIES
1 Review invoices against Appendix B2 Project Controls requirements, confirming the required format, supporting documentation, timely submission, and routing to Project Controls Specialists and other Delegation of Authority approvers.
2 Monitor purchase order limits and confirm the original PO amount and approved amendments are accurately reflected by Schedule of Values or WBS Activity ID, including previous, current, and total invoiced amounts by line item.
3 Confirm that the amount submitted for payment is accurate and complies with the applicable contract.
4 Verify that payment is being made to the correct vendor.
5 Confirm that the payment date aligns with the agreed payment terms.
6 Validate that the accounting and cost coding charged on the invoice is correct.
7 Review invoices for compliance with purchasing, accounts payable, delegation of authority, and other applicable policies.
8 Identify, document, and escalate concerns involving supplier questions, invoice accuracy, contract terms, vendor performance, or other issues before approval or payment.
WHAT YOU’LL BRING
• Experience reviewing invoices, purchase orders, or project cost documentation in a project controls, construction, procurement, or accounts payable environment.
• Working knowledge of Schedule of Values, WBS activity coding, purchase order controls, payment terms, and invoice approval workflows.
• Strong numerical accuracy and attention to detail when reconciling prior, current, and total invoice amounts.
• Ability to interpret contract requirements and apply purchasing, accounts payable, and delegation of authority policies.
• Clear communication and sound judgment when resolving questions or escalating risks to project stakeholders.
DESIRED SKILLS
• Proficiency with Microsoft 365 applications, including Excel, Teams, PowerPoint, and Outlook.
• Experience working with Maximo and Power BI.
SUCCESS IN THIS ROLE
Success means invoices move through the approval process on time with accurate values, correct vendor and coding information, complete supporting documentation, and clear evidence of policy and contract compliance. Potential issues are raised early enough to prevent incorrect or unauthorized payments.
EDUCATION REQUIREMENTS
• Required: Graduation from a two-year college or university in business, finance, project management, a technical field, or equivalent. A minimum of 2 years of project controls experience may be accepted in lieu of a degree.
• Preferred: Graduation from a four-year college or university in business, finance, project management, a technical field, or equivalent.
EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
PCS-1 · Mindlance