Payroll Specialist/Subject Matter Expert with Spanish

Job Description

• 2 years of experience in global/international payroll processing, covering the full payroll cycle
• Graduate in any stream
• Fluency in Spanish and English (min C1 level)
• Strong written and verbal communication skills, with the ability to engage clients, vendors and HR stakeholders confidently
• Understanding of the end-to-end payroll cycle (inputs, build, validation, net pay, payment, reporting and year-end) and where build-to-gross sits within it
• Working knowledge of local payroll nuances, such as taxable vs non-taxable earnings, statutory wage bases, overtime and leave rules, and minimum wage requirements, for the countries supported
• Results and deadline driven, with the ability to work independently and as part of a team

• Collect, validate and load payroll inputs (new hires, changes, terminations, time and attendance, leave, allowances, bonus, overtime and one-time payments) against the payroll calendar and cut-offs
• Ensure complete pay information is properly recorded and gross pay is accurately built for each payroll cycle (weekly, bi-monthly and monthly)
• Process exception payments and off-cycle runs, including retro, arrears and correction items, up to the gross stage
• Maintain payroll system data and configuration so that it stays accurate and up to date

• Perform payroll validations on the gross build: input-to-output checks, period-on-period variance, headcount reconciliation and exception review (negative, zero or outlier pay)
• Review payroll reports and quality assurance reports (hourly and salaried) to identify potential problems; contact field units or clients to resolve discrepancies
• Work on payroll error reports and track corrections to closure
• Hand off validated gross payroll to downstream teams with clear sign-off notes

• Apply local statutory and labor-law rules that affect gross pay (e.g. taxable and non-taxable treatment, social security wage bases, overtime and statutory leave or sick pay), and keep up with new legislation
• Prepare reports compiling summaries of earnings, leave, disability and non-taxable wages, and support audit requirements
• Respond to payroll queries about earnings and input promptly and professionally
• Generate periodic and ad-hoc payroll reports for management

• Hybrid Work Model within Brno
• 25 Days of Paid Leave
• Performance Bonus
• Meal Allowance
• Multisport Card
• Benefit Card
• Modern Offices (Vlnena Street) with a Game Room, a Silent Zone and Kitchenettes in the Center of Brno, 2nd Largest City in the Czech Republic
• Financial Reward for Referring Your Friends
• Expat Assistance Services for New Joiners
• Relocation Package (for candidates relocating from other EU countries)
• Team Building Activities
• Long-Term Career Prospects