Payroll Specialist/Subject Matter Expert with Spanish

Job Description

• 2 years of experience in global/international payroll processing, covering the full payroll cycle
• Graduate in any stream
• Fluency in Spanish and English (min C1 level)
• Strong written and verbal communication skills, with the ability to engage clients, vendors and HR stakeholders confidently
• Understanding of the end-to-end payroll cycle (inputs, build, validation, net pay, payment, reporting and year-end) and where build-to-gross sits within it
• Working knowledge of local payroll nuances, such as taxable vs non-taxable earnings, statutory wage bases, overtime and leave rules, and minimum wage requirements, for the countries supported
• Results and deadline driven, with the ability to work independently and as part of a team

• Collect, validate and load payroll inputs (new hires, changes, terminations, time and attendance, leave, allowances, bonus, overtime and one-time payments) against the payroll calendar and cut-offs
• Ensure complete pay information is properly recorded and gross pay is accurately built for each payroll cycle (weekly, bi-monthly and monthly)
• Process exception payments and off-cycle runs, including retro, arrears and correction items, up to the gross stage
• Maintain payroll system data and configuration so that it stays accurate and up to date

• Perform payroll validations on the gross build: input-to-output checks, period-on-period variance, headcount reconciliation and exception review (negative, zero or outlier pay)
• Review payroll reports and quality assurance reports (hourly and salaried) to identify potential problems; contact field units or clients to resolve discrepancies
• Work on payroll error reports and track corrections to closure
• Hand off validated gross payroll to downstream teams with clear sign-off notes

• Apply local statutory and labor-law rules that affect gross pay (e.g. taxable and non-taxable treatment, social security wage bases, overtime and statutory leave or sick pay), and keep up with new legislation
• Prepare reports compiling summaries of earnings, leave, disability and non-taxable wages, and support audit requirements
• Respond to payroll queries about earnings and input promptly and professionally
• Generate periodic and ad-hoc payroll reports for management

• Performance bonus twice a year
• Employee referral program bonus
• Opportunity for professional growth through internal movement (horizontal or vertical) and internal trainings online/onsite
• Access to training platform (self-learning), domain/soft/technical skills training 
• Possibility to use Spanish language on a daily basis
• Private medical care at Medicover (with possible extension to family members) 
• Reimbursement of Multisport card or points on MyBenefit platform
• Attractive group insurance
• Access to well-being platform, free meetings with a psychologist included
• Stable employment based on an employment contract 
• No trial period
• IT equipment is provided by the Company
• Bonuses from the Social Fund
• Flexible starting hours
• Opportunity to participate in charity, sports and well-being events 
• Hybrid mode (2 work days from the office per week) or Remote work with Poland