Payroll Specialist

What We Offer

• Fully remote work environment

• Working hours: 09-05 Pacific Time Zone

• Salary: 2000-2700$/month

• Exposure to end-to-end accounting and U.S. payroll operations
  

• Opportunity to help build and shape finance processes from the ground up
  

• Structured tooling and documentation with room for improvement and ownership
  

• A collaborative finance team environment with clear expectations and support
  

• Growth opportunities alongside a scaling, international company

About the Opportunity

Our client is a rapidly scaling company with a global team and a strong presence in the US. As their workforce grows, payroll complexity is increasing, particularly with US-based employees and compliance requirements.

They are looking for a Payroll Administrator with hands-on US payroll experience who can ensure accurate, compliant, and timely payroll processing. This role requires a strong understanding of US labor laws, tax regulations, and payroll best practices.

You will play a key role in maintaining operational accuracy and ensuring employees are paid correctly and on time, while navigating multi-jurisdictional requirements.

Key Responsibilities

Accounts Payable

• Import and maintain vendor bills and credit memos in the accounting system
  

• Maintain vendor records and supporting documentation
  

• Partner with Operations teams on COGS-related invoices and payments
  

• Assist with vendor statement reviews and discrepancy resolution when needed
  
  

Accounts Receivable & Billing

• Create and issue invoices, receipts, and billing statements
  

• Monitor AR balances and post incoming payments from payment processors
  

• Perform regular AR aging reviews and follow up on past-due balances
  

• Support bad debt monitoring and periodic bad debt calculations

  
  

Payroll & Employment Operations

• Support payroll processing for U.S. employees and international employees/contractors
  

• Partner with external payroll providers (e.g. Gusto, Deel, Justworks or similar) on:
  

  • Payroll preparation, review, and validation
    

  • Employee setup changes, payroll data updates, and issue resolution
    
    

• Support U.S. employment lifecycle processes:
  

  • Onboarding and offboarding coordination
    

  • Payroll-impacting changes (terminations, state changes, role changes)
    
    

• Proactively research and track U.S. payroll and employment requirements, including:
  

  • Multi-state payroll considerations
    

  • Federal and state-level compliance obligations
    

  • Employment-related triggers such as nexus, registrations, and reporting
    

• Maintain payroll documentation and support audit and compliance readiness

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Month-End Close & Reconciliations

• Support monthly close activities across P&L and Balance Sheet accounts
  

• Prepare and post journal entries (weekly and monthly)
  

• Perform balance sheet reconciliations, including:

  • Cash and bank accounts
    

  • Prepaid and accrued expenses
    

  • Fixed assets
    

  • WIP and COGS-related accounts
    

• Identify missing transactions, discrepancies, or unusual variances and escalate proactively

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Process Improvement & Documentation

• Follow and maintain existing accounting SOPs and operational documentation
  

• Identify process gaps, inefficiencies, or recurring issues
  

• Suggest and support process improvements as systems and workflows evolve
  

• Contribute to building scalable accounting and payroll processes in a growing environment
  

Requirements

Experience & Skills

• 3+ years of experience in Accounting Operations, Finance Operations, or a similar role
  

• Hands-on experience with: Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities
  

• Experience supporting payroll in partnership with an external payroll provider
  

• Exposure toU.S. payroll (W-2 employees and/or contractors), including multi-state environments
  

• Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries)
  

• High attention to detail and comfort working with transactional financial data
  

• Strong research skills and ability to independently investigate regulatory or payroll-related questions
  

• Experience working in a fully remote, asynchronous environment
  

• Professional working proficiency in English
  

Nice to Have

• Experience with tools such as: Payroll platforms (Gusto, Deel, Justworks), QuickBooks, ClickUp, Notion, PandaDoc

• Prior exposure to U.S. employment compliance across multiple states
  

• Experience in fast-growing startups or scale-up environments
  

• Experience working with international teams and mixed employment models
  

What We’re Looking For

• Highly organized and process-oriented
  

• Reliable and consistent in operational execution
  

• Proactive in identifying and flagging issues
  

• Comfortable collaborating cross-functionally
  

• Clear, concise, and professional written communication
  

• Curious mindset with a strong ability to learn and adapt