Payroll and Benefits Coordinator

KEY RESPONSIBILITIES:

Payroll and Benefits Processing

• Manage end-to-end payroll and benefits administration in ADP Workforce Now, performing regular data imports, audits, and reconciliations.
• Verify timecards, hours worked, overtime, and leave accruals.
• Review and validate payroll data to ensure accuracy before transmission.

Compliance & Reporting

• Ensure payroll practices comply with federal, state, and local laws.
• Process and maintain garnishments, deductions, and wage assignments.
• Assist with quarterly and annual payroll tax filings and reconciliations.
• Support year-end activities, including W‐2 preparation and audits.

Employee Support

• Respond to employee payroll inquiries with clarity and professionalism.
• Maintain confidential payroll and employee information.
• Assist with new hire onboarding related to payroll and timekeeping systems.

Systems & Data Management

• Accurately maintain payroll records, employee changes, and system updates.
• Reconcile payroll accounts and collaborate with Finance on general ledger postings.
• Work with HR and IT to resolve payroll system issues and enhancements.

Benefits

• Provide employee benefits counseling.
• Review monthly premium statement calculations for medical and life insurers.
• Maintain ongoing relationships with insurance companies and brokers to effectuate new enrollments and resolve issues.

QUALIFICATIONS:

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent experience.
• 2+ years of payroll processing experience.
• Working knowledge of ADP Workforce Now payroll and benefits solutions.
• Proficient in Microsoft Excel for data entry, formatting, and data validation.
• Strong knowledge of payroll laws, tax regulations, and wage & hour compliance.
• High level of accuracy, confidentiality, and attention to detail.

Preferred

• Experience with multi‐state payroll.
• Understanding of general ledger accounting.
• Payroll certification (FPC or CPP) is a plus.
• Prior law firm experience a plus.

KEY COMPETENCIES:

• Analytical skills and problem‐solving ability
• Strong organizational and time-management skills
• Excellent communication and customer service
• Ability to work independently and meet deadlines
• High integrity and discretion with sensitive data