Payment Verification Specialist

Job Location

Job Description

The Payment Verification Specialist is responsible for ensuring the accuracy, validity, and compliance of payment requests, vendor information, and supporting financial documentation before processing. This role serves as a critical control point within the procure-to-pay process, helping to mitigate financial risk, prevent fraud, and maintain data integrity across financial systems.

The successful candidate will review and validate payment transactions, verify vendor banking details, investigate discrepancies, and collaborate with internal stakeholders and external vendors to resolve payment-related queries. The role requires strong attention to detail, analytical thinking, and the ability to work effectively in a fast-paced environment while maintaining compliance with internal controls, company policies, and regulatory requirements.

Key Responsibilities

• Review and verify payment requests, invoices, and supporting documentation to ensure completeness, accuracy, and policy compliance.
• Validate vendor banking information and perform account verification procedures in accordance with internal controls and fraud prevention standards.
• Conduct quality assurance checks on payment transactions before final approval and release.
• Investigate and resolve payment discrepancies, exceptions, duplicate payments, and data inconsistencies.
• Collaborate with Accounts Payable, Procurement, Finance, and other business stakeholders to resolve payment-related issues.
• Communicate directly with vendors regarding payment verification requirements and outstanding documentation.
• Maintain accurate and up-to-date vendor master data records within financial systems.
• Identify and escalate potential fraud risks, suspicious transactions, or control deficiencies.
• Support audit requests by providing required documentation and evidence of payment verification activities.
• Monitor and track payment verification metrics and service levels, providing regular reporting when required.
• Ensure adherence to company policies, financial controls, compliance requirements, and applicable regulatory standards.
• Participate in process improvement initiatives aimed at enhancing efficiency, accuracy, and risk management within payment operations.
• Assist with month-end and year-end financial processes as required.
• Maintain confidentiality of sensitive financial and vendor information at all times.

Job Qualifications

Required Qualifications

• Bachelor's Degree, Diploma, or equivalent qualification in Finance, Accounting, Business Administration, Commerce, or a related field.
• 2+ years of experience in Accounts Payable, Payment Operations, Financial Administration, Vendor Management, or a related finance function.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to work both independently and collaboratively within a team environment.

Preferred Qualifications

• Experience with SAP, Oracle, Dynamics, or similar enterprise financial systems.
• Knowledge of vendor master data management and banking verification processes.
• Understanding of accounts payable, procurement, invoicing, and payment lifecycle processes.
• Experience performing compliance reviews, audit support, or financial controls activities.
• Familiarity with fraud prevention controls and payment risk management practices.
• Experience using procurement and purchase order systems is advantageous.

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