Part-Time Administrative Assistant, Operations

The Mission:

THC exists to make and grow followers of Jesus. We do this together by being with Jesus, becoming like Jesus, and doing what Jesus did.

Demonstrate Core Values:

People like us do things like this.

1. We Seek God, Proverbs 3:5-6

2. We Honor Each Other, Romans 12:10

3. We Develop Leaders, 1 Corinthians 11:1

4. We Bring the Fun, Ecclesiastes 8:15

5. We All Own the Mission, Matthew 28:18-20

Organizational Level Requirements:

Team Member

1. A mature and growing follower of Jesus Christ
2. Accept and abide by The Hills Church Statement of Faith
3. Accept and abide by The Hills Church Leadership Covenant
4. Active member of The Hills Church or willing to become a member

Job Overview:

Our Operations Department purpose is to provide administrative and operational support to our staff, volunteers, members and guests for the purpose of making and growing followers of Jesus. This Administrative Assistant position to Operations will provide administrative support. This position helps ensure efficient execution by this department by helping with administrative processes, coordinating, communications and maintaining accurate records. 

15 Hours Per Week

Operations Responsibilities

• Greet/direct visitors coming into Finance office to the appropriate person.
• Code invoices for Operations Director and Facilities Director and send to Ramp.
• Maintain accounts payable, assuring all payable records and documentation are in proper order, and assisting in maintaining the Facilities Dept. budget.
• Prepare correspondence, memorandums, forms, manuals, requisitions, reports and presentations for the Operations Director and other Operations department staff.
• Compile, maintain, and file all reports, records, and other documents as required including preventative maintenance data and work orders.
• Assist in the preparation of formal bid processes.
• Receive service calls in a friendly manner.
• Assist with organizing and maintaining event scheduling software.

Other Responsibilities

• Special Projects as Requested
• Attend department and church staff meetings
• Provide occasional administrative support to the other “Operations” departments as needed
• Perform all other duties as assigned

Requirements

Skills Required:

• Proficient and accurate keyboarding, data entry, word processing and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Knowledge relevant to a construction office performing technical tasks and/or assisting with technical and general tasks.
• Ability to use software to develop spreadsheets and databases. 
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Ability to multi-task numerous complex administrative activities
• Strong organizational, communication, and interpersonal skills

Spiritual Gifts:

• Administration
• Service

Physical Requirements:

This position requires sitting, walking, bending, stooping, twisting and lifting up to 20 pounds or more as needed to fulfill job duties and requirements