Paralegal / Legal Secretary

Job Title: Paralegal / Legal Secretary
Location: Tallahassee, FL (Onsite)
Duration: 8+ Months
Type: Contract
Working Hours: Monday–Friday, 8:30 AM–5:30 PM

Job Description

The Client is seeking an experienced Paralegal / Legal Secretary with 3–5 years of legal support experience to provide comprehensive litigation and administrative support to a team of 3–4 attorneys. The ideal candidate will have a strong understanding of Florida court procedures, experience with court filings and e-filing systems, legal document preparation, case management, attorney calendar coordination, and litigation support.

Responsibilities:

• Provide legal secretarial and administrative support to assigned attorneys.

• Prepare, format, proofread, finalize, and electronically file pleadings, motions, subpoenas, notices, correspondence, and other legal documents.

• File legal documents with Florida Circuit Courts, the Division of Administrative Hearings (DOAH), and other appropriate tribunals.

• Maintain and organize electronic and physical case files and legal records.

• Manage attorney calendars and schedule hearings, trials, depositions, mediations, and client meetings.

• Coordinate with judicial assistants, court personnel, court reporters, and other legal professionals.

• Assist with discovery requests, responses, document production, and preparation of trial exhibits and hearing binders.

• Track court deadlines, monitor court dockets, arrange service of process, and obtain hearing and deposition transcripts.

• Prepare letters and legal documents from drafts and templates.

• Coordinate travel arrangements, answer phones, and perform general administrative duties.

• Assist with case closures and records management while maintaining confidentiality.

Required Skills and Qualifications:

• 3–5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary.

• Associate's or Bachelor's degree required.

• Experience supporting multiple attorneys in a litigation environment.

• Knowledge of Florida court procedures, court filing requirements, and electronic filing systems.

• Experience filing pleadings and motions with Florida Circuit Courts and DOAH.

• Strong experience preparing legal documents, subpoenas, discovery requests, and correspondence.

• Experience scheduling hearings, trials, and depositions.

• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

• Experience with Adobe Acrobat and legal case management or docketing systems.

• Strong organizational, communication, multitasking, and time management skills.

• Ability to manage confidential information and meet strict legal deadlines.