Legal Assistant/Office Administrator

Elfvin, Klingshirn, Royer & Torch, LLC, is seeking a Legal Assistant/Office Administrator/Intake Specialist to assist our four-attorney law firm on Rockside Road in Independence. Most of our practice focuses on representing individuals in all kinds of employment-related matters, such as discrimination claims; unemployment compensation; non-competition/non-solicitation agreements; and severance negotiations and reviews. We also represent some small businesses with employment and business-related matters.

You will be part of a working environment that is laid-back and casual, while focused on providing outstanding, timely, and caring client service. We are looking for someone who is intellectually curious, wants to be part of a team, and who enjoys working with people.

• Answer the phones
• Handle client intakes and consultations from start to finish
• Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
• Process mail and scan to the appropriate files
• Prepare correspondence to be reviewed by the attorneys
• Assemble discovery materials and exhibits for court and depositions
• Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
• Handle electronic filings to and from courts
• Get to know and build relationships with clients
• Maintain and manage client and matter files, mostly electronic but some paper
• Prepare engagement letters
• Assist with billing, including receiving and logging retainers
• Process credit card payments and deposit checks
• Assist with collecting past-due invoices
• Keep the office organized, comfortable, and functional by managing supplies and vendors

• Preferably 3 years’ experience in an office environment, ideally a legal office
• Proficient in a Windows environment and online/Cloud-based file management
• Proficient in Word, Excel, PowerPoint, and Outlook
• Highly detail-oriented and good organizational skills
• Ability to multi-task, prioritize, and work independently
• Excellent written and verbal communication
• Excellent people skills
• Experience with Clio a plus, but not required
• Familiarity with employment law a plus, but not required
• Familiarity with the unemployment compensation system a plus, but not required

• Pay is commensurate with experience; $15.00 to $20.00 per hour
• Hours right now are approximately 25-30/week, with a mix of in-person and remote work due to the pandemic (we are flexible – and vaccinated!)
• Paid holidays
• 401(k) with employer match after 1 year of employment