Operations Associate

OPERATIONSASSOCIATE 

Intersect Illinois is the only statewide economic development organization focused on bringing new businesses, jobs, and investment to Illinois. Since 2016 Intersect has helped bringthousands of jobs and billions of dollars in investment into Illinois. Intersect collaborates with industry, academic and government partners to showcase to international and domestic companieswhy Illinois is the best location for expansion and relocation.   

Intersect Illinois markets the state’s position as a leading global business destination, including its diverse economy, abundant talent, unparalleled infrastructure, superior quality of life, and strong public and private and partnerships. 

A not-for-profit, public-private partnership, Intersect Illinois is funded by the State of Illinois and private donations, and guided by a board of directors comprised of private sector leaders. Its business development, marketing and research teams provide data, location assistance, and connections to companies considering growth in Illinois, helping navigate and simplify the site selection process. 

OperationsandAdministrative Department 

Intersect Illinois’OperationsTeamis responsible fororganizing andcoordinating office administration and proceduresin order to ensure organizational effectiveness, efficiency and safety. Theteam develops intra-office communication protocols, streamlines administrative procedures,controlsinventory,supportsoffice staff and delegates tasks.TheOperationsTeam supportsthe entire office. 

Opportunity

The OperationsAssociate provides assistance to the V.P. ofAdministration and Operationsin the daily management ofoffice business. Tasks will vary according to business operations with a typical focus on the financial, inventory, administrative support, event managementand human resourcesfunctions of the organization. 

Responsibilities 
 

• • • Serve as the executive assistant to the CEO 

• • • Oversee and support all administrative duties in the office and ensure thatoffice is operating smoothly 
  • • Maintain a clean and organized environment 
  • • Manage office supplies inventory and place orders as necessary 
  • • Perform receptionist duties: greet visitors, and answer and direct phone calls 
  • • Receive and sort incoming mail and deliveries, and manage outgoing mail 

• • • Assist with office layout planning and managing and maintaining IT infrastructure 
  • • Identify opportunities for process and office management improvements, and design and implement new systems 
  • • Assist withcreating and managing invoices and banking functions 
  • • Managethe receivingand processingofvendor and external invoices 
  • • Assist with the planning and execution of all event planning 

• • • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports 
  • • Providing other executive assistant functions as needed 
  • • Perform special projects and duties as assigned 
  • • Ability to work in a team environment 

Required Knowledge/Experience 
 

• • • Functional knowledge:financial processes, vendor relationships 
  • • Proficient in: Microsoft Office, SharePoint, Adobe Professional 
  • • Experience: 3 – 5 years of experience inan office manageror executive administrativeposition 
  • • Attributes:organized, positive attitude, multi-tasker, proactive 

• • • Skills: ability to work on multipleprojects at a time in a face-paced environment 
  • • Degree:Communications, Business or any other related field