Onsite Accounts Payable & Receivable Administrative Assistant (Doral Isles)

Role:Onsite Accounts Payable & Receivable Administrative Assistant (Doral Isles)

Location: Doral, FL

Community: Doral Isles

Pay Range: $23.00 per hour

Job Type: Full Time

Company Summary

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.

Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.

RealManage has earned the prestigious Certified™ recognition fromGreat Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Community Summary

Doral Isles Community Association stands as a remarkable community that embodies the essence of peaceful living combined with modern amenities. This beautifully designed neighborhood features stunning landscapes filled with lush greenery, serene lakes, and meticulously maintained walking paths. Residents appreciate the exceptional clubhouse that serves as a central hub for social gatherings and recreational activities, providing an inviting atmosphere to foster community bonds. The impressive pool area is particularly noted for its aesthetic appeal and tranquility, resembling a resort-like setting perfect for relaxation or fun family afternoons. Unique attributes such as well-planned sports facilities—including basketball courts and tennis courts—offer residents varied options for physical activity in picturesque surroundings. An undeniable highlight is the vibrant atmosphere complemented by friendly neighbors who contribute positively to this close-knit community experience. Many have lauded the accessibility of various amenities within proximity, enhancing daily convenience while maintaining a sense of escape from urban life. Additionally, safety remains paramount at Doral Isles Community Association; many residents feel secure within this environment enriched by ample green spaces where children can play freely amidst nature's beauty. Ultimately, it serves not only as a residence but also as an idyllic retreat where one can enjoy both leisure and active living alike—a truly unparalleled choice in South Florida.

Role Summary

TheOnsite Accounts Payable & Receivable  Administrative Assistant serves as an accounting support professional responsible for processing invoices, check requests, garnishments, and tax payments, verifying required approvals, and providing administrative support in accordance with company policies and procedures.

This role also ensures that all cash receipts are properly applied to customer accounts and supports the collections team by maintaining accurate and up-to-date records. The ideal candidate will demonstrate strong attention to detail, a solid understanding of basic accounting principles, and experience working with financial systems.

Responsibilities 

Accounts Payable Duties:

• Process invoices into computer system
• Open mail daily
• Process checks requests, garnishments, and tax payments ensuring all appropriate approvals have been received.
• Communicate with co-workers, management, clients, franchisees, and others in a courteous and professional manner
• Conform with and abide by all regulations, policies, work procedures, and instructions
• Conform to all safety rules and use all appropriate safety equipment
• Perform other related duties as assigned by supervisor

 Accounts Receivable Duties:

• Accurately process and apply incoming payments (e.g., checks, ACH) to customer accounts
• Reconcile accounts based on payment information provided by law firms to ensure accurate application
• Research and resolve unidentified, misapplied, or short payments
• Work closely with the collections team to clarify payment discrepancies and support resolution
• Maintain well-organized and complete records of all processed transactions and supporting documentation
• Assist with month-end close activities related to cash application
• Respond to both internal and external inquiries regarding payment status and account balances
• Ensure all cash application processes are in compliance with internal controls, company policies, and accounting procedures

Disclaimer

This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or a related field preferred
• 2 years of experience in Accounts Payable experience preferred
• Proficiency in Microsoft Office and Microsoft Excel
• Strong attention to detail with a high degree of accuracy in data entry
• Excellent communication and problem-solving skills
• Ability to prioritize tasks, manage time effectively, and meet deadlines 

 Physical Requirements

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.

Pay and Benefits

$23.00 per hour

Benefits Include

• Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High-Deductible Medical Plan to be eligible)
• FSA account for health-related expenses
• FSA account for dependent care expenses
• Education Reimbursement for industry related classes
• 401K match after 1 year
• Employee Assistance Program (EAP)
• 9 paid holidays and 2 floating holidays

EEO & Values Statement 

RealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ADA Statement

RealManage is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to apply for this position or perform essential job functions, please contact Human Resources athr@ciramail.com