Office Specialist - North Platte

The work we do matters!

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Location:

Hiring Rate:

Job Posting:

Applications No Longer Accepted On(If no date is displayed, job is posted as open until closed):

Job Description:

Job Duties:

Serve as receptionist; wait on walk-in and phone customers.

Answer multi-line telephone, screen and qualify callers’ request(s), direct call(s) to appropriate personnel, and/or take detailed message(s).

Assist with making travel arrangements.

Prepare and proofread correspondence.

Audit and enter purchase order invoices into Mainframe Roads Payment System, NIS/E1, and OnBase for payment.

Audit and enter reconciliations for Procurement Cards for mechanic and/or district personnel into Procurement Card System.

Audit and prepare purchase orders and expense reimbursements for the district personnel and enter for payment in Roads Payment System.

Aid customers with automated truck and building move permit system and issue permits, as requested, including processing customers’ credit card payment(s) via the Elavon system.

Prepare and process press releases.

Generate short form bid proposal documents.

Process new hire paperwork and enter service requests for new hires.

Assist with winter operations communications in the District Operations Center, subject to after work hours, weekends, and/or holidays for emergency events.

Order office supplies and maintain inventory.

File administrative, Construction, Maintenance, and Right-of-Way (ROW) documents.

Responsible for preparing outgoing mail daily.

Scan/copy various interoffice documents received from district employees, forward to appropriate recipients, and then maintain files.

Perform data entry into various NDOT computer systems.

Create and/or update Microsoft spreadsheets, Word documents, and Outlook calendars.

Assist with setting up and cleaning up meetings and receptions held in the District 6 headquarters conference room.

Attend training classes as assigned.

Perform other duties as assigned. 

Requirements/Qualifications:

Minimum Qualifications:Coursework/training in administrative/office support functions, procedures, and methods, including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.ORExperience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work, including use of personal computers and office equipment.

Preferred Qualifications: Skilled use level of Microsoft Word, Excel, and Outlook. Ability to create and maintain data and correspondence via Excel spreadsheets and Word documents/tables. Experience reading maps and knowledge of highway locations across Nebraska. Experience working with the public, particularly via phone, email, and face-to-face interaction(s). Experience managing records, both digital and physical. General accounting knowledge with the ability to apply the principles and practices of accounting, including accounts payable and bookkeeping. Experience in communicating with vendors to resolve billing issues and/or verify charges. Proofreading skills and experience in document auditing.

Other:Must maintain regular and reliable attendance. Must be able to work from 8:00 AM to 5:00 PM Monday through Friday. Must have a valid driver’s license or the ability to provide independent authorized transportation. The position may occasionally require overnight travel and periodic work outside normal working hours.

Knowledge, Skills, and Abilities:

Ability to work with personnel information, while maintaining confidentiality. Ability to gather pertinent information to answer inquiries. Effective communication skills are required to perform the essential functions of the job. Must project a professional presence, be able to work under pressure, and have good interpersonal skills. Must demonstrate ability to interact professionally and courteously with all NDOT teammates, local government representatives, contractors, consultants, vendors, and the public. Ability to prioritize requests, manage time well, and multitask. Must have good organizational skills and attention to detail.

If you'recurrently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open theJobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page:https://link.nebraska.gov/

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.