Office Specialist - Fleet Services

The City of Topeka’s Fleet Services division is seeking an organized, detail-oriented and motivated individual to serve as its Office Specialist. This position plays a key role in assisting the fleet services team with daily administrative tasks, including asset management functions, data entry, record management, and reporting.

What you'll do:

• Process all new and retired assets, including tags, titles, registrations and renewals.
• Manage the sales process of City-owned vehicles and equipment to include photographing, listing, and arranging pickup of items.
• Create, maintain and manage multiple databases for research and reporting purposes.
• Manage all aspects of the City’s loaner vehicle process, including scheduling, fueling, cleaning and maintenance.

The ideal candidate:

• Is highly organized with the ability to manage multiple projects and deadlines.
• Is comfortable working independently.
• Has the ability to analyze complex problems and make sound decisions.
• Is customer-focused with excellent interpersonal and communication skills.

Minimum qualifications:

• A high school diploma or its equivalent is required; an associate’s degree in office management, office technology or related field is preferred.
• Must have and maintain a valid Kansas driver’s license and meet the City’s insurability requirements.
• Two (2) years of clerical experience is required, with one (1) year of supervisory, office management, or accounting experience is preferred.

Minimum Entry Rate of Pay: $21.60 per hour, depending on qualifications

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The City of Topeka offers a comprehensive benefits package, including:

• Health/Dental/Prescription Insurance
• Kansas Public Employee Retirement System.
• Generous paid Vacation and Sick leave
• Paid Life/Long Term Disability Insurance
• Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Tuition Reimbursement
• Free Full-Service Health & Wellness Clinic
• Free Onsite Fitness Facility
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer