TL
Office Specialist
Talantage, LLC
🇺🇸 United States
On-site
2 weeks ago
- Microsoft Word
- Excel
2 weeks ago
Not enough detail in this posting to match
Temporary position with potential for permanent.
Under close supervision, provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.
ESSENTIAL FUNCTIONS
Specific duties will vary with the department to which assigned. The following list of duties is a description of the types of work that may be performed and is not intended to be all-inclusive. The omission of a specific duty does not make it unacceptable if the work assigned is at the equivalent level.
- Answers and directs phone calls, voice mail and e-mail; greets visitors, clients and staff; responds to general questions; refers inquiries as appropriate; takes messages; distributes forms and explains their completion; provides information on Authority programs and related referral services
- Updates and maintains filing systems, including confidential files; sets up new files; receives, pulls and files documents and records
- Types correspondence, reports, memos, forms and related materials with accuracy, completeness and in compliance with departmental procedures
- Inputs, updates, searches and retrieves data using spreadsheets, computer databases and various automated systems
- Operates a variety of standard office equipment such as a personal computer, typewriter, phone, fax, calculator, copier, scanner or other department specific equipment
- Opens, dates, screens, sorts, routes and processes mail
- Prepares information packets and packets of required forms; maintains client/public information, brochures and supplies
- Schedules appointments; maintains a calendar
- Schedules meetings and makes appropriate arrangements such as contacting participants, reserving rooms, and assembling materials and documents
- Performs dispatching duties
- May prepare a variety of handwritten or computer-generated reports using established procedures and formats; performs other related work as assigned.
- Graduation from high school or GED, one year of paid clerical experience;
- An equivalent combination of education, training and experience will be considered.
- Knowledge of: modern office methods, practices and procedures; basic record keeping, standard PC software and hardware including computer applications such as Microsoft Word, Excel, and other related programs and systems; customer service principles; operation of standard office equipment; proper format for typed material; business standard English usage, including grammar, punctuation and spelling.
- Ability to: type at a rate of 40 net words per minute; perform general clerical work such as typing, filing and reception; learn the specific operations and procedures of the job; proofread material for grammatical, numerical and clerical accuracy; learn, understand, interpret, apply and explain departmental policies and HUD, federal, state and local government rules, regulations and laws pertaining to the work assigned; learn computer skills and other new technology; file with accuracy; effective communication skills; follow written and verbal instructions; interact courteously and professionally with a culturally diverse general public and with other Authority employees; provide quality customer service to internal and external clients; use discretion and good judgment in the handling of sensitive and confidential information; prioritize and complete work in a timely manner despite frequent interruptions.
Office Specialist · Talantage, LLC