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Office Services Coordinator
AA2IT
- 🇺🇸 United States
- On-site
- 10 months ago
- DocuSign
- Excel
- PowerPoint
- Adobe InDesign
- CRM
10 months ago
Title: Office Services Coordinator
Pay Rate: $22-24
Hours: 8:30am-5:30 M-F (subject to change) | 40 hours
Location: 18575 Jamboree Road, Irvine CA
Overview of Work Environment/Client Nuances/Team Overview:
The resources will assigned and working with a broker and shared team.
Resource's typical working day:
- Voucher Processing: Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.
- Expense Management: Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.
- Administrative Contract Support: Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.
- Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.
- DocuSign Management: Coordinating electronic document signing through DocuSign, including sending, tracking, and filing completed documents.
- Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
- Calendar Management: Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.
- Printing and Binding: Preparing marketing materials, including printing and binding collateral for presentations or client meetings.
- Other administrative tasks
Must Have Skills:
- Communication & Collaboration: Strong verbal and written communication skills, with the ability to collaborate effectively across teams.
- Technical Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint.
Software skills:
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Basic computer functions
- Familiarity with Adobe InDesign is a strong plus.
- Experience in managing or working with CRM systems is a plus.
Years of Experience: At least 2 years of experience
Education: HS/GED
Pre-screening: Microsoft office assessments
Interview Process: 1 virtual and 1 onsite
Summary:
As a Office Services Coordinator, you will assist with providing administrative support to a small team or department
Kindly share your resume with answers:
Q1: How many years of exp in using A: Adobe Indesign B: Commercial property Management Â
Q2: How far you live from and how will you commute daily to 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30
Office Services Coordinator · AA2IT