Office Services Assistant

Office Services Assistant
New York, NY​ (onsite)
2+Month
Mon- Fri, 9am - 6pm

Overview

The role provides daily mail, hospitality, copy, print, and reception support in a corporate office environment. The position focuses on customer service and assisting employees, clients, and visitors with office needs. Responsibilities include managing mail and packages, supporting reception, preparing conference rooms, assisting with copy and print services, maintaining hospitality areas, and monitoring office supplies.

Key Responsibilities

• Provide daily operational support for mail, hospitality, copy, print, and reception services in a corporate office environment.
• Provide customer service to employees, clients, visitors, and guests in a professional and courteous manner.
• Manage reception duties, including greeting visitors, answering phone calls, directing guests, and assisting with general inquiries.
• Receive, sort, distribute, and deliver incoming and outgoing mail, packages, and deliveries.
• Provide copy, print, scan, and document services and assist employees with basic office equipment and technical needs.
• Support hospitality services, including conference room setup, meeting support, catering, refreshments, and maintaining common areas.
• Maintain office, mailroom, print, reception, and hospitality areas in an organized and professional condition.
• Operate office machines, printers, copiers, scanners, and other technical equipment as required.
• Maintain inventory of office, mailroom, print, and hospitality supplies and place orders when needed.
• Organize and prioritize daily assignments while responding to employee and client requests.
• Perform filing, data entry, recordkeeping, and other administrative duties as required.
• Lift and move items weighing up to 50–55 pounds and assist with moving equipment when required.
• Stand, walk, bend, reach, and stretch for extended periods while performing daily duties.
• Work effectively in a customer-facing environment and provide support in a professional office setting.
• Use basic computer, keyboard, calculator, and office equipment skills to complete daily assignments.
• Follow workplace procedures and maintain a professional environment while handling confidential or business-related information.