Office Service Coordinator

OFFICE SERVICES COORDINATOR – ADDISON, TX

Join a global insurance firm as an Office Services Coordinator! This hands-on role supports daily office operations, facilities, vendors, employees, and corporate events.  Pay rate $23-$27/hour. Resumes to Jmoses@phaxis.com

Key Responsibilities

• Manage office service requests and coordinate with vendors and building management.
• Oversee office and pantry supplies, mail, shipping, and general administrative support.
• Coordinate employee moves, seating changes, furniture repairs, and space updates.
• Process building access requests and support security and safety programs.
• Serve as a key contact for employees, vendors, and property management.
• Ensure conference rooms are meeting-ready, including A/V, room setup, and catering.
• Assist with special projects, business continuity initiatives, and office operations.

Event Coordination

• Support the planning and execution of town halls, leadership meetings, client events, and employee recognition programs.
• Coordinate venues, catering, A/V, transportation, vendors, budgets, and event logistics.
• Manage invitations, RSVPs, event communications, and on-site execution.
• Assist with post-event feedback, budget tracking, and vendor follow-up.

Qualifications

Required

• 2+ years in office operations, facilities coordination, property management support, or corporate events.
• Experience coordinating vendors and building management; confident managing multiple priorities and deadlines.
• Strong communication and customer service mindset; comfortable interfacing with executives and guests.
• Working knowledge of conference room scheduling tools (e.g., Outlook/Teams) and basic A/V room checks.
• Proficiency in MS Office / M365 (Excel, Outlook, Teams); comfort with shared inboxes and ticket triage.