BS
Office Manager & Personal Assistant to CEO
BPT Staffing
Location not stated
Hybrid
Manager or above
2 months ago
$85,000 – $115,000 / year
- Google Workspace
2 months ago
Not enough detail in this posting to match
This role sits at the center of a fast-moving, high-growth technology company, keeping daily office operations running smoothly while serving as a trusted right hand to the CEO. Split roughly 40% office management and 60% executive and personal support, the position touches everything from complex calendar and travel coordination to vendor relationships, board meeting logistics, and special projects across the organization.
The ideal candidate is a proactive, highly organized professional who anticipates needs before they arise and handles sensitive information with genuine discretion. They are equally comfortable owning a facilities issue and preparing a CEO briefing, thrive when priorities shift quickly, and build easy, positive relationships at every level of the organization.
Key Responsibilities
1. Manage the CEO's complex calendar, travel logistics, and communications, serving as a reliable filter and first point of contact
2. Prepare meeting agendas, briefing materials, and presentations; take minutes and track action items to completion
3. Process expense reports, support board and executive leadership meetings, and maintain organized executive records
4. Oversee daily office operations including supplies, facilities, vendor relationships, maintenance, and security
5. Support onboarding logistics for new hires and coordinate office events and employee engagement activities
6. Partner with cross-functional teams to track project timelines, follow up on deliverables, and support operational improvements
7. Handle all confidential and sensitive information with the highest level of care and professionalism
Required Skills & Experience
• Bachelor's degree
• 3 to 7 years of experience as an Office Manager, Executive Assistant, Personal Assistant, or a combined Office Manager and Executive Assistant role
• Demonstrated experience supporting C-suite executives
• Experience managing executive calendars, domestic and international travel, office operations, vendor relationships, and administrative projects
• Background in a high-growth technology company or similarly fast-paced, multi-priority environment
• Proficiency with Microsoft 365, Google Workspace, Slack, and Zoom
• Exceptional organizational and time management skills with strong written and verbal communication
• High level of discretion with confidential information
• Ability to respond to urgent or after-hours requests such as travel disruptions as needed
• Must be authorized to work in the United States without sponsorship
Preferred Skills
• Experience supporting founders or CEOs directly
• Experience coordinating board meetings or executive leadership meetings
• Background managing office events and employee onboarding
• Experience supporting multiple stakeholders inside a rapidly growing organization
• Project coordination or project management experience
Office Manager & Personal Assistant to CEO · BPT Staffing