Office Manager

Responsibilities:

Office Operations & Facilities

• Set the tone each morning as the first person in the office -  coffee brewing, playlist on, space clean and stocked with snacks and drinks.
• Own office organization end-to-end: ordering supplies, arranging catering for meetings and gatherings, and managing vendors with minimal oversight.
• Own day-to-day office access -  issuing and deactivating badges and keys.

Hospitality, Client Experience & Culture

• Be the welcoming face of the office for visiting clients, vendors, and new employees, keeping the space tidy and hospitable throughout the day.
• Host clients and guests during office visits and meetings -  coordinating setup, refreshments, and a great first impression.
• Organize team lunches and other in-office hospitality touches.
• Handle logistics for team events, offsites, and celebrations, including venue booking and coordination.

Recruiting & Onboarding

• Coordinate with recruiters on interview scheduling - staying on email threads alongside the Director, People and Agency Operations to keep candidates moving through the process.
• Partner with the Director, People and Agency Operations to build a thoughtful first-two-week onboarding agenda for every new hire.
• Prep new hires' desks and workstations before day one - chair, monitor, keyboard, and any welcome materials.
• Partner with IT to ensure hardware is prepped and ready before each new hire's start date.
• Coordinate building access for new hires - badges and parking - with building management. 
• Own the first-day logistics and office orientation: tour, intros, seating, and showing new hires where things are.

Asset & Equipment Management

• Maintain all agency hardware - tracking who has what, coordinating returns during offboarding, and 
• Assign equipment to new hires based on their role and available inventory, and flag when supply needs replenishing.

Qualifications:

• You are a highly organized, energetic individual who is excited to fully own the internal and external tasks necessary to run a well-stocked, well-maintained office environment. 
• You are dedicated to high standards of hospitality and take pride in your ability to manage a community space. 
• You are proactive by nature and enjoy solving problems before they arise.  
• You prioritize action items and to-do lists well and can deliver on responsibilities with little oversight. 
• You represent Ammunition with integrity in all interactions with internal and external stakeholders and enjoy fostering relationships.

Physical Requirements:

This role has physical requirements the Office Manager must be able to meet, with or without reasonable accommodation, including:

• Moving furniture, boxes, and office assets up to 25 lbs (laptops, monitors, extra chairs, deliveries), including bending, reaching, and kneeling.
• Light cleaning - wiping surfaces, cleaning glass doors, spot vacuuming conference rooms, and straightening furniture.
• Organizing cabinets and closets, including stocking snacks and supplies.
• Coordinating deliveries from the parking deck/delivery area to the office via push cart.
• Standing or remaining on your feet for roughly half the day, and remaining stationary for the other half.