OFFICE COORDINATOR

Office Coordinator

Department | El Verta and Rio Linda, CA

Pay Info $27.00 to $30.00

Join a team that changes lives every day.

At Advance Kids, we believe every individual deserves the opportunity to live a meaningful, fulfilling life. For more than 25 years, we have provided innovative residential, clinical, educational, and crisis intervention services for children, teens, and adults with autism spectrum disorder and developmental disabilities. Our mission is simple: to improve quality of life through compassionate, individualized support and evidence-based care.

We are seeking a dedicatedOffice Coordinator to support ourresidentialprograms. This is an opportunity to work alongside a multidisciplinary team that values integrity, accountability, collaboration, and clinical excellence while making a profound impact on the lives of individuals with complex support needs.

Position Summary

The Office Coordinator reports to the director of the department assigned to and is responsible for handling a wide range of administrative support related tasks independently. This role requires a high level of professionalism and confidentiality.

Qualifications

Required

• Experience scheduling travel arrangements for management
• Strong knowledge of MS office including Word, Excel, and PowerPoint
• Ability to be detail orientated
• Stay focused without being easily distracted
• Ability to check own work for accuracy
• Excellent organizational skill

Physical Requirements

• Ability to stand, sit, stoop, reach, pull, and lift 50 pounds
• Visual, vocal, and hearing acuity
• Use of computer
• Ability to travel 

Pre-Employment Requirements

• Successful criminal background check
• Reference verification
• Education verification
• Negative TB test

What You'll Do

Main Job Duty

• Assist in the tracking and maintenance of administrator certifications.
• Assist in purchasing and delivering supplies for residents.
• Oversee generic resources in the community and outing binders (e.g., park passes, adaptive seating funded through medical) specific to current residents
• Oversee grocery and supply orders and track all associated expenses.
• Manage consultants, including but not limited to tracking hours, contact management, and identification of new consultants.
• Tracking of staff hours for the department director.
• Maintain the rosters and employee files for assigned residential facilities.
• Research regulations and requirements of all overseeing agencies as requested by the facility administrator.
• Assists in the creation, organization, and maintenance of residential files for Kala Homes, according to regulatorystandards as outlined in the resident chart checklist, conducts monthly random audits, and submits findings to RM andDirector
• Updates, prioritizes, monitors, and communicates technology needs to the facility administrator.
• Participate in finance tracking and adherence to departmental budgets.
• Coordinate and maintain facility maintenance
• Assist with maintaining resident appointment calendars.
• Oversees activity calendar development for assigned facilities.
• Assigns and monitors annual trainings as needed.
• Assists with set up and monitoring of CPI and Ukeru training.
• Orders supplies as needed.
• Create direct/indirect reports for director and highlight staffing needs for the Director.
• Assist in the annual development of Quality Assurance reports for ACRC as needed
• Track, print, and assign Parent/Conservator/Guardian/Resident surveys and then enter feedback into a tracking document.
• Assists in all residential audits.
• Occasionally runs errands locally
• Must be able to travel to all homes at the request of the Director.
• Ensure accurate and timely reporting of all time and approval of all timecards in Paycom.
• Other duties as related.

Compensation:

• $27 - $30/hour
• Benefits:
  • Employer-subsidized medical, dental & vision coverage
  • 401(k) with employer contribution
  • PTO accrual
  • Separate paid sick time
  • Paid holidays
  • Annual performance-based compensation growth potential
  • Loyalty bonus every 5 years
  • Life & AD&D coverage at no cost to you
  • Comprehensive EAP—100% employer-funded
  • Tax-advantaged healthcare & dependent care FSAs

Why Advance Kids?

At Advance Kids, you'll join a team of passionate professionals dedicated to helping individuals with developmental disabilities achieve greater independence, safety, and quality of life. We foster a culture of compassion, teamwork, continuous learning, and meaningful impact. Every day offers an opportunity to make a difference in the lives of the people we serve.

Apply Today and Help Us Change Lives.