Office Administrator

Job Summary

What You'll Gain / Impact

• Full ownership of the operational and hospitality experience at one of the firm's most visible office locations
• Opportunity to shape the standard for in-office excellence that peer locations look to and adopt
• Cross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams
• A role where your initiative, judgment, and attention to detail drive meaningful, daily impact
• Growth within a people-first firm that values and invests in the team members who keep it running

Key Responsibilities

• Oversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly
• Serve as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately
• Administer workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office
• Manage local vendor relationships, track service delivery, and support contract renewal and cost discussions
• Oversee office supply and inventory planning at the office level
• Submit invoices, expense documentation, and purchase order requisitions for review and approval
• Coordinate logistics for office events, client visits, and visiting team members and leadership
• Arrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings
• Maintain office-wide communications, local records, vendor files, and building access
• Anticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed
• Support onboarding logistics for new team members in partnership with People & CultureIdentify opportunities to improve the in-office experience and bring recommendations forward

Candidate Qualifications

• High school diploma or equivalent; additional education or certification in office administration is a plus
• 3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services
• Experience coordinating the work of others, whether through direct oversight or cross-functional collaboration
• Valid driver's license required for occasional local errands and vendor visits

Leadership Skills

• Ability to coordinate and guide the work of others without formal authority, building trust and accountability across roles
• Proactive and self-directed, with the initiative to act, follow through, and course-correct independently
• Composure under pressure with sound judgment when navigating competing priorities or ambiguous situations
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• A collaborative mindset with the confidence to bring forward recommendations and influence outcomes

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Comfort picking up new software quickly, including workspace reservation or property management platforms
• Familiarity with invoice processing, expense documentation, or purchase order workflows
• Experience with collaboration and communication tools such as Microsoft Teams or SharePoint
• Experience managing vendor relationships and tracking service delivery at an office or team level