Office Administrator

Navagis is a Google Cloud Premier Partner based in the US with offices in San Francisco, Japan, Singapore, and the Philippines. Navagis is a Location Intelligence company that empowers organizations to leverage geospatial information to efficiently run their multiple operations via web and mobile applications.  Navagis software solutions are built using Google Maps and Google Cloud technologies and open systems to integrate various information sources into a map-driven common operating picture for the entire enterprise.   

This is a part-time, locally based role suited to someone who ishighly organized,resourceful, and comfortable managing a variety of administrative responsibilities in a growing business environment. You will help ensure that our Vietnam operations run smoothly while providing local coordination and insight to our global team.

• Provide on-the-ground HR and administrative oversight for the new Vietnam office while coordinating closely with the global team.

• Provide daily administrative and coordination support to the local Sales and Operations team, handling scheduling, meeting coordination, document preparation, and local logistics.

• Manage remote workspace requirements and local procurement, while serving as the primary liaison for vendors, service providers, and government offices.

• Partner with the global HR team to execute core local administration, including payroll processes, benefits coordination, HR record-keeping, and occasional recruitment or onboarding efforts.

• Ensure operational compliance by navigating the complexities of Vietnamese labor laws, statutory insurance, and local employment contracts.

• Monitor local operations and provide actionable insights on employment practices, helping determine how to scale the workspace while proactively escalating any issues to relevant global stakeholders.

• Bachelor’s degree in Human Resources, Business Administration, or a related field

• 3-5 years of experience in office administration, operations, HR administration, sales support, or a similar coordination role.

• Strong organizational and administrative skills, with excellent attention to detail.

• Ability to work independently and manage multiple priorities in a growing or fast-paced environment.

• Good communication and interpersonal skills, with the ability to coordinate effectively with both local and international teams.

• Practical knowledge of Vietnam employment practices, office administration, or local business requirements is an advantage.

• Comfortable handling confidential information and sensitive employee or business matters.

• Highly adaptable professional who enjoys the flexibility of a part-time role and is ready to adjust as the company needs and local presence evolve

• Must be residing in Ho Chi Minh City

• Must be amenable to committing to a dedicated half-day schedule (either AM or PM, Vietnam Time) to ensure reliable daily overlap with the local team

Why Join Us

• Highly flexible and Long Term environment. Our Executive Team is mostly comprised of Ex-Googlers. We work hard and have fun while doing it! We have an active international community. We also offer comprehensive benefits in all the countries we operate in.

• Our employees develop and support high-end solutions.Every day, we push technical boundaries to advance the field of Location Intelligence. We believe mapping is essential to the world and we are extremely dedicated when it comes to quality and performance.

• Learn from the BEST and make a difference. Our team is composed of some of the best engineers in the world. As a young dynamic company, the work you do will make a big difference. At Navagis, you will be surrounded by top talent who have years of experience in mapping and cloud infrastructure, deep learning, and more.