Office Administrator

The office administrator will provide a professional, pleasant, and energetic atmosphere in the front office. This position is responsible for providing exceptional customer service to our clients and acting as a marketing advocate to all visitors. Dependable and a positive team orientated attitude is a must. Individual must have knowledge of and perform office procedures and tasks including but not limited to the following:

Everyday Tasks

• Answering phone calls, transferring calls as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
• Managing schedules for conference and community spaces
• Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages
• Filing and organizing records, invoices, and other important documentation
• Scheduling maintenance and repairs for general office space and equipment
• Retrieving and sorting mail appropriately
• Front office in orderly condition (stocked, plants, windows, magazines, cleaning)
• Conference room status – keeping items stocked, meeting ready
• Office equipment maintenance and upkeep

Staff Assistance

• Responsible for preparing job folders and other job-related documents
• Assist accounting department with filing
• Scanning (receipts, additional employee info)
• Credit applications – complete, send, and file
• Office supply order
• Daily office requests
• Customer and company event planning
• Assist in check runs and mailings
• Lien waivers
  
  

HR

• Hiring strategies
• Marketing materials on hand, prepped, and accessible
• Company newsletter

Alliance offers a full benefits package including health insurance, dental, vision, $25,000 life insurance policy, disability, vacation and more! 

Alliance Construction & Design is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace that embraces diversity and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to providing equal employment opportunities to all individuals and ensuring a work environment free of discrimination and harassment.

If you require reasonable accommodations during the application or interview process due to a disability, please contact us at (920) 336-3400. We are committed to providing necessary accommodations to ensure equal opportunities for all applicants.