Office Administrative Assistant

Administrative Assistant

Location: All Is Well Holistic Spa – 2001 Katy Mills Blvd, Suite I, Katy, TX 77494

Type: Full-Time / Part-Time (20–45 hours per week)

Compensation: $18–$25 per hour (based on experience and skills)

About All Is Well Holistic Spa

All Is Well Holistic Spa is a leading holistic wellness destination in Katy, TX, offering therapeutic massage and facial services in a tranquil, eco-conscious environment. We are seeking a highly capable Administrative Assistant to support back-end operations, HR coordination, and digital system workflows with precision and calm professionalism.

Position Summary

This role requires someone who is detail-oriented, tech-savvy, and highly organized. The ideal candidate will support HR functions, client services, documentation, and day-to-day operations—playing a vital role in the spa’s overall efficiency and client satisfaction.

Core Responsibilities

Administrative Operations

• Maintain organized digital and physical documentation
• Process receipts, forms, and internal paperwork
• Audit employee and client records for accuracy and compliance

Human Resources & SOPs

• Assist with employee onboarding and training
• Create and maintain standard operating procedures usingSweetProcess orScribe
• Regularly update staff workflows and internal checklists

Client & Membership Support

• Manage EFTs, cancellations, account freezes, and client communications
• Maintain accurate client records and assist with service scheduling

Spa Operations & Inventory

• Support opening and closing procedures
• Conduct inventory audits and perform data entry usingMeevo POS

Finance & Payroll Support

• Assist with payroll preparation and documentation
• Support basic bookkeeping, accounts payable, and reconciliation tasks

Required Technical Proficiency

Applicants must be fully proficient in the following tools and platforms:

• Adobe Acrobat Pro (advanced use: form creation, document merging, editing)
• Canva Pro (basic graphic design for spa promotions, signage, and documents)
• Microsoft Office Suite (Word, Excel, Outlook)
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• OneDrive (cloud-based document management)
• ChatGPT (for drafting, content organization, and process support)
• Monday.com (task and project management)
• SweetProcess orScribe (SOP documentation and training guides)
• Dual Monitor Workstations (provided on-site for efficient multitasking)

Only applicants with hands-on experience using all the tools listed above will be considered.

Preferred Qualifications

• Associate degree (required)
• 2+ years of experience in administration, HR, or executive support
• Familiarity withMeevo POS,QuickBooks,Slack,Loom, andCanva is a plus
• Strong time management, multitasking, and organizational skills
• Professional demeanor with clear communication and tech fluency

Work Environment & Benefits

• Clean, organic, and professional wellness setting
• Employee discounts on spa services and retail products
• Flexible shift options
• Health insurance and paid time off (eligibility based on hours worked)

Mandatory Pre-Interview Assignment

Submit to:[email protected]

Subject Line: Admin Assistant Pre-Interview – [Your Full Name]

Include a 1–2 page Word document with:

• A description of your experience with each required tool/software
• Specific examples of how you’ve used dual monitors and streamlined workflow
• Your preferred schedule (full-time or part-time) and weekly availability
• Full name, phone number, and email address

Interview Schedule

• Available Date: Tuesdays only (before June 30, 2025)
• Time Options: Any time between2:00 PM and 7:00 PM (must be pre-confirmed via email)
• Location: 2001 Katy Mills Blvd, Suite I, Katy, TX 77494

Please bring:

• Valid photo ID
• Any relevant certifications

Note: Professional dress is required. Late arrivals will not be admitted. Please do not contact the spa front desk; all inquiries must be directed to the HR email.

If you are organized, motivated, and thrive in a supportive, wellness-centered environment, we welcome your application to join our dedicated spa team.

All Is Well Holistic Spa – Talent Acquisition Team

Email:[email protected] | Phone: 832-913-8156

Website:www.alliswellspa.com