Non-IT Project Coordinator – Project Intake, Operations & Process Coordination

Job Title: Non-IT Project Coordinator – Project Intake, Operations & Process Coordination
Location: Preferred location is Minneapolis, MN; also open to candidates in San Francisco, CA
Duration: 12-month contract with possibility for extension and/or conversion to a full-time role
Work Arrangement: Hybrid (3 days onsite, 2 days remote)
Training: First 3 weeks onsite for training
 
Interview Process

• Two interview rounds
• Preferred format is in-person, though Teams interviews may be accommodated
• Round 1: Panel interview with two team members
• Round 2: Final interview with selected candidates

• Advanced Microsoft Excel skills, including:
  • Pivot Tables
  • Advanced formulas and functions
  • Complex spreadsheet creation and management
• Excellent attention to detail and organizational abilities
• Ability to manage multiple priorities in a deadline-driven environment

• Banking or financial services experience
• Experience using Adobe Workfront

• Marketing email experience is not required.

• ·        Manage and prioritize incoming marketing campaign requests through Workfront.
• ·        Review intake submissions for completeness and coordinate follow-up details with stakeholders.
• ·        Support project management activities for marketing technology initiatives and special projects.
• ·        Partner with business line stakeholders to gather technical requirements for simple projects and coordinate campaign execution.
• ·        Conduct reviews of marketing campaigns to ensure required controls, approvals, and supporting documentation are completed.
• ·        Manage Digital Property Inventory tracking.
• ·        Serve as a subject matter resource for Workfront processes and evidence procedures.
• ·        Monitor team capacity and workload distribution to optimize operational efficiency.
• ·        Execute campaign modifications, cancellations, deployment changes, and documentation updates.

• ·        Two or more years of project coordination or similar experience.
• ·        Strong organizational and prioritization skills.
• ·        Excellent written and verbal communication skills.
• ·        Experience working across multiple stakeholder groups and building effective partnerships.
• ·        Proactive problem-solver who can identify issues, recommend solutions, and adapt to changing priorities.
• ·        Experience working with workflow management platforms such as Workfront, Asana, Jira, or similar tools to support planning, tracking, reporting, and operational activities.
• ·        Exposure to email marketing platforms such as Client Marketing Cloud, Marketo, or similar technologies is preferred but not required.
• ·        Experience working within a marketing or business organization in the financial services industry is preferred but not required.
• ·        Experience supporting project management, marketing operations, campaign execution, or related business processes.
• ·        Ability to manage multiple projects and competing priorities in a fast-paced environment while maintaining a high degree of accuracy and attention to detail.
• ·        Strong analytical, problem-solving, and decision-making skills.
• Proficient in Microsoft Excel