NIH Senior Operations Coordinator

Senior Executive Travel Coordination and Strategic Logistics

The Executive Travel & Logistics Manager serves as the central coordinator for complex domestic and international travel supporting teh Agency Director and visiting stakeholders.

Success in this role requires someone who can think several steps ahead, anticipate potential issues, and quickly adjust plans when circumstances change. This individual must be highly organized, detail-oriented, and capable of managing multiple moving pieces simultaneously.

Key Responsibilities

• Coordinate complex domestic and international travel for senior leaders and staff.
• Develop and manage detailed and complex travel itineraries and logistics plans.
• Arrange transportation, lodging, registrations, meeting logistics, and related travel support.
• Coordinate travel and visit logistics for distinguished guests and external stakeholders.
• Manage travel documentation and ensure compliance with applicable policies and procedures.
• Respond quickly and professionally to itinerary changes, schedule disruptions, and evolving priorities.
• Track travel-related requirements, deadlines, and supporting documentation.
• Provide administrative and operational support to executive leadership teams.
• Support meetings, events, and special projects as needed.

Qualifications

The Ideal Candidate

• 10+ years of experience managing executive travel, specifically using Concur and preferably ConcurGov.
• Enjoys solving logistical challenges.
• Maintains exceptional attention to detail.
• Excels in fast-paced environments where plans frequently change.
• Demonstrates strong customer service and relationship management skills.
• Communicates clearly and confidently with senior stakeholders.
• Takes ownership and follows through on every detail.

Disclosures:

Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. In addition, as a government contractor FMP follows federal guidelines which forbids drug use regardless of individual state laws.

EEO:

All qualified applicants will receive fair and impartial consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, genetic information, or other legally protected status.