Venue and Event Coordinator

Venue and Event Coordinator (Full-Time)

Showstopper HQ, Myrtle Beach, SC — Travel to venues and shows required, 

Full-Time, $60,000 / year

Showstopper is seeking an experienced, highly organizedVenue and Event Coordinator to protect and grow the foundation of the Showstopper business: our venues. This role reports directly to Debbie Roberts, Founder and National Director, and owns every contract across our 80+ city tour — keeping each one organized and fiscally sound, holding our long-standing venue relationships steady, and moving fast on available space so no sold-out show leaves revenue on the table.

This is the right fit for a coordinator who can manage 80+ concurrent contracts and deadlines without missing a beat, negotiate hard on behalf of each show's bottom line, and be the dependable, familiar voice venues trust year after year. Some of these partnerships run 20 to 48 years deep — this role treats each one as a legacy to protect, taking ownership of the tricky problems that keep every show opening on time, in the right room, at the right price.

Key Responsibilities

• Contract Management & Fiscal Oversight
  • Own the master calendar and central repository for venue contracts across the full tour — dates, terms, renewal windows, deposits, and deadlines — and drive the 2028 contract cycle on schedule alongside Debbie
  • Route contracts through Ensemble's legal team to signature, apply Showstopper's venue and financial guidelines to every show, negotiate pricing and terms, and audit each final bill line by line
• Capacity & Revenue Protection
  • Be on standby when the schedule releases each August to expand capacity at sold-out shows within hours, working waiting lists and negotiating additional space or room moves
  • Track and report the revenue captured through each capacity win
• Venue Relationships & Sourcing
  • Maintain long-standing venue partnerships with regular calls, texts, and post-show debriefs while the experience is fresh
  • Continuously scout, visit, and assess new venues and markets, keeping a ready list of replacement options for every at-risk show
• Administrative & Reporting
  • Keep venue records, guidelines, and pricing history current, and report to Debbie on contract status, cost variances, capacity wins, and pipeline
  • Coordinate with internal show operations so venue details reach the teams that need them on time

Who You Are

• A strong negotiator — you have real financial judgment and are comfortable analyzing show economics
• Exceptionally organized — you have the discipline to manage 80+ concurrent contracts and deadlines without anything slipping
• Dependable under pressure — you're personable with venue contacts and internal teams alike, and ready to move fast the moment a show sells out
• Willing to travel — you're comfortable spending time on the road at venues and shows across the tour

Preferred Qualifications

• Experience managing venue contracts, event logistics, or touring operations, with hands-on negotiation experience
• Comfortable operating independently under tight, time-sensitive deadlines, and willing to travel regularly

Compensation & Benefits

The compensation for this position is $60,000 per year, commensurate with experience. A competitive benefits package is provided, including a 401(k) with up to a 4% employer match and health benefit options.

To Apply

Please submit the following:

• A resume
• A brief cover letter outlining your interest in this role
• Responses to our short questionnaire about your background. Applications without a cover letter and questionnaire response will be considered incomplete and will not be reviewed.

Diversity is a strength of our community. If you meet most but not all of the qualifications, we still encourage you to apply.

About Showstopper

Founded in 1978, Showstopper is America's first, longest-running, and most prestigious dance competition, born from our founder's love of dance and passion for giving dancers the same opportunities as any other athlete. Today, Showstopper's regional tour features high-energy competitions and conventions in 50+ cities across the country. To learn more about Showstopper, visit www.goshowstopper.com.

About Ensemble Performing Arts

Ensemble Performing Arts is one of the fastest-growing platforms of independently-run performing arts schools and businesses in the United States. We are powered by passionate educators and supported by a team that believes in preserving what makes each school and business unit special. With a multi-state, multi-entity footprint and active M&A pipeline, we are committed to operational excellence and a people-first culture grounded in respect, flexibility, and shared purpose. We offer opportunities for growth and leadership in a fast-scaling organization and a chance to directly shape the finance function of a mission-driven company.

Who We Are

Our mission is to empower artists by safeguarding the businesses that love them ♡.Our values include:

• Stewardship:We are caretakers of our performing arts businesses and communities, helping them thrive by making it easy for our teams and educators to cultivate an enriching experience for the students we serve.
• Growth:Our performing arts communities are integral to our success, and we are committed to their professional growth. As an ever-growing partnership across the performing arts education space, we seek to increase the high-quality resources provided to our businesses and the people who run them.
• Stagehands:Our Shared Services team runs in the background to support our businesses. By doing this, we champion students to be the real stars of the show!

To learn more about Ensemble Performing Arts, visit www.ensembleschools.com.

Ensemble Performing Arts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability status, or genetic information. Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with applicable law.It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.