Executive Assistant

Under direct supervision of theChiefOperations Officer (COO),
performsvarious
complex administrative duties and tasks thatimprovetheefficiency of theCOO's time.Works directlywith
theCOOtomaintain calendar, appointments, and travel schedule.  

Essential Duties & Responsibilities: 

• Maintains the COO’s calendar and appointments. Schedules appointments for the COO,coordinates and arranges meetings, conferences, programs, and other events

• Screens incoming calls and correspondence, exercises judgment and responds accordingly. 

• Records and delivers messages or transfers calls to voicemail whenappropriate

• Welcomes visitors,determines
  thenature ofbusiness, announces visitors toappropriate personnel,andmaintains a professional and courteous demeanor

• Assists andparticipates in the activities and meetings of the Operations department, including taking minutes and notes, as requested

• Arranges complex travel,prepares,
  andsubmits travel-related documents

• Maintains financial records;processes accounts payable,purchasing, and travelexpense reports

• Composes and prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, and other documents and communications from drafts, recordings, or verbal instruction

• Reviews, edits, andproofs all correspondence and documents

• Establishes andmaintains an effective filing and retrieval system

• Photocopies, collates, distributes, andfiles documents

• Arranges meetings,special events, and conferences andprepares all related documents and correspondence

• Performs errands or tasks for theCOO, as needed

• Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act

• EmbodiesNative Forward Core Values and promotes theNative Forward organization, staff, and programs in a positive and professional manner

• Contributes toteam effort andaccomplishes related results

• Performs other duties asrequired

Minimum Qualifications: 

Bachelor’s Degree,plustwo years
ofadministrative orrelated experience, or equivalent combination of education and experience

Valid Driver’s Licenserequired. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation

Knowledge, Abilities, Skills, and Certifications: 

• Knowledge of American Indian History, culture, and tribes

• Knowledge ofmodern office practices, procedures, and equipment

• Knowledge ofbusiness English, proper spelling, grammar, punctuation, and basic arithmetic

• Knowledge of records management and basic accounting procedures

• Demonstrated ability to communicate effectively inEnglish, both verbally and in writing

• Ability to follow oral and written
  instruction

• Ability to handle multiple tasks and meet deadlines

• Ability toestablish and maintain professionalrelationships, with individuals of varying social and cultural backgrounds and coworkers, at all levels
• Skills in operating business computers and office machines, includingvarious applications,specifically MS Office 
• Ability tomaintain confidentiality

• Ability towork independently, with minimal supervision

• Ability to make solid decisions and exercise independent judgment

• Ability to analyze situations and adoptappropriate courses of action 

• Ability todemonstrate excellence in everything and continually seek improvement in results