Mine Administrative Support – 6-Month Contract

Mine Administrative Support – 6-Month Contract

Musselwhite Mine

Are you looking to make your mark and grow your career with a company on the rise? We'd love to have you on our team!

Equinox Gold is a growth-focused gold producer headquartered in Vancouver, British Columbia, operating a diversified portfolio of high-quality, long-life mines across the Canada, United States, Mexico and Nicaragua. Guided by our core values of integrity, excellence, accountability, and teamwork, we foster a safe, inclusive, and rewarding workplace where a talented, experienced team works together to deliver reliable operations, responsible mining, and long-term value to its shareholders and host communities.

Build your career at Musselwhite — a proven, high-quality underground gold mine in Northwestern Ontario, joining our portfolio through the 2026 merger with Orla Mining. Operating since 1997, Musselwhite has produced more than six million ounces of gold and continues to deliver strong results. We're investing in modern, lower-emission equipment, tele-remote and autonomous technologies, and a structure that empowers our teams to make decisions faster. We're also proud of our long-standing First Nations partnerships, dating back to the 1992. Backed by the scale and growth ambitions of Equinox Gold, there's never been a better time to join our team.

Purpose:

The Mine Administrative Support will provide critical administrative and operational support that ensure the smooth and efficient functioning of underground mining operations. This position acts as a center point for coordination between multiple departments and contractors ensuring accurate reporting, compliance with processes, and timely information flow. By managing daily operational documentation, workforce tracking, logistics this role enables operational leader to focus on production and safety priorities while maintaining organizational efficiency.

Responsibilities include:

• Prepares and update pre-start presentations.
• File and maintain daily operational documentation (reports, safety cards, logs).
• Process and track contractor reports.
• Support UG coordination and Superintendents with administrative tasks.
• Track attendance, rotations, hours and workforce movement.
• Review vacation requests for production employees and assess flight availability and manage travel requests.
• Enter new hires into personnel trackers, manual timesheets and other systems.
• Ensure PPE and equipment readiness for new employees.
• Enter timesheets exceptions and submit bonus entries to payroll for processing.
• Track, process and verify invoices (SAP) and accruals.
• Assist with monthly cost reviews and financial reconciliation.
• Order consumables, safety equipment and departmental supplies, submit purchase requisitions for non-stock items.
• Follow up with Warehouse and procurement on outstanding orders.
• Support JHSEC management Chairs with documentation, tours, postings and meetings.
• Set up digital sub libraries, SharePoint folders, schedules, and operational logs for the upcoming year.
• Organize production employee vacation signups, seniority lists and reconcile salaried staff employee vacation hours.
• Other relevant duties as assigned.

Education and Experience: 

• Diploma in Business Administration or related field.
• Minimum 3 years of administration experience
• Proficient in Microsoft Office applications 

• Ability to prioritize to ensure deadlines are met
• Basic understanding of mining terminology and processes an asset
• Timekeeping and payroll systems (ADP or equivalent)
• Financial and procurement systems ( SAP, Invoicing, accruals)
• Strong organizational, detail-oriented, and multi-tasking skills in a high paced environment
• Ability to communicate clearly and work effectively within a diverse team of peers
• Ability to maintain strict confidentiality

Working Conditions:

• The schedule for this position will consist of 14 days on and 14 days off, 12 hours per day.

Compensation:

• The salary for this position is $83,000 - $92,000 per year, depending on skills, experience, and qualifications.