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Medical Admin Secretary - Internal Medicine
Texas Tech University System
- Location not stated
- Manager or above
- 1 day ago
- 16.89 – 42.23
- Health insurance
1 day ago
Introduction
TTUHSC provides so much more than just a job! Enjoy excellentbenefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive?Join us as we change the future of health care.About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through ourvalues-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.Position Description
Be the organizational force behind a department that advances patient care, medical education, and research.
As the Medical Administrative Secretary, you will serve as a trusted partner to the Department Chair and leadership team, helping keep departmental operations running smoothly while supporting faculty recruitment, executive-level administration, and strategic initiatives. This highly visible role offers the opportunity to interact with faculty, staff, trainees, patients, and external professionals, making a meaningful contribution to the success of the Department of Internal Medicine.
Success in this position requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare environment. You'll coordinate complex schedules, facilitate important communications, support recruitment and onboarding efforts, and help ensure department leaders have the information and resources they need to make informed decisions.
Whether you're organizing high-level meetings, preparing reports and presentations, coordinating faculty appointments, or serving as a key point of contact for department stakeholders, you'll play an essential role in supporting the department's mission and daily operations.
Major/Essential Functions
- Serve as a central point of contact for the department, coordinating meetings, communications, and administrative activities.
- Support faculty recruitment efforts, including candidate communications, onboarding coordination, insurance enrollment, faculty appointments, and credentialing processes.
- Maintain spreadsheets, reports, and data tracking tools to support departmental operations and leadership decision-making.
- Prepare professional correspondence, presentations, reports, memos, and other documents for department leadership.
- Conduct basic literature and information searches to support departmental initiatives and projects.
- Manage the Chair's calendar, appointments, and scheduling priorities.
- Coordinate travel arrangements and prepare related documentation and expense materials.
- Provide high-level administrative support to the Department Chair, including meeting coordination, agenda preparation, correspondence management, and maintaining confidential records.
- Serve as the primary liaison for individuals seeking to communicate with department leadership.
- Prepare and maintain monthly reports and director logs as needed.
- Collaborate with the Department Administrator and contribute as a member of the Internal Medicine Leadership Team.
- Process departmental purchases, purchase orders, and institutional credit card transactions.
- Support a culture of collaboration, professionalism, and service excellence aligned with TTUHSC values.
- Follow institutional and departmental policies, procedures, and safety standards.
Required Qualifications
- High school diploma or equivalent.
- 12 months experience as a Senior Medical Secretary at TTUHSC. OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting.
Preferred Qualifications
Prior experience in executive support, willingness to work with team, organized, excellent communicator both verbally and written, self-starter, pro-active, strong Microsoft Office skills, ability to apply critical thinking and executive decision-making.Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs andbenefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:- Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website athttps://app4.ttuhsc.edu/payplan.EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website athttps://www.ttuhsc.edu/compliance/clery-report.- Occasional Duties: Other duties as assigned
- Required Attachments: Resume / CV
- Job Type: Full Time
- Pay Basis: Hourly
- Pay Grade Minimum: 16.89
- Pay Grade Maximum: 42.23
- Grant Funded?: No
- Travel Required: None
- Shift: Day
- Schedule Details: Monday-Friday 8:00am-5:00pm
- Does this position work in a research laboratory?: No
- Air Force Specialty Code: 3A1X1, 8A200
- Army Military Occupational Specialty Code: 56M
- Marine Military Occupational Specialty Code: 0111
- Navy Enlisted Classification Code: YN
Medical Admin Secretary - Internal Medicine · Texas Tech University System