Marketing Event Specialist, Senior

Top 5 Skills

1. End-to-end event management
2. Quick problem solving and troubleshooting
3. Budget management
4. Communication and negotiation
5. Strong project management skillset; organizational and attention to detail

Technologies

Basic A/V for event presentations, general QC technologies awareness

Required Education

4-year college degree (field of study not specified by hiring manager)

Required Years of Experience

3-5 years

Physical Requirements

• Push Max Weight Limit = 15 lbs
• Pull Max Weight Limit = 15 lbs
• Lift Max Weight Limit = 10 lbs

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Driving Requirements

• Yes, when traveling to offsite events
• 0-2 hours per week, if/when needed
• Personal Vehicle

Key Words

Event Management, Corporate Events, Marketing Events, Tradeshow Experience, Hospitality Programs, Budget Management, Vendor Management, Project Management, Event Logistics, A/V Coordination, Stakeholder Management, Cross-Functional Collaboration

Job Description

The Senior Marketing Event Specialist role is responsible for planning, coordinating, and executing high-impact events that advance organizational goals and elevate the brand experience. This role supports a wide range of corporate events of various sizes, collaborating closely with internal teams, stakeholders, and external vendors to deliver seamless, meaningful, and innovative event experiences. This role coordinates all phases of event development, from initial concept and budgeting through on-site execution and post-event evaluation, ensuring every detail aligns with project scope, vision, and budget. Success in this role requires strong project management skills, exceptional communication, the ability to manage multiple priorities, and a solutions-oriented mindset in fast-paced, time-sensitive environments.

• Collaborate with team members, internal stakeholders and vendors on the planning and execution of events with consideration to overall scope, vision and budget.
• Support event managers on larger, more complex projects within a team environment (pre-planning and/or onsite).
• Assist with all logistical components such as venue sourcing, housing, food and beverage, entertainment, audiovisual production, transportation, signage, promotional materials, etc.
• Additional responsibilities include logistics, project management, adhering to internal processes and guidelines, budgeting and invoicing, agency/vendor management, and working cross-functionally within marketing and other departments within Client.
• This role requires strong project management and communication skills, the ability to manage multiple events simultaneously, and a solution-oriented mindset in fast-paced, time-sensitive environments. It also requires a willingness to step into any role as needed to address client requests or adapt to changing event conditions.
• Travel, including weekends and holidays, is required to support onsite event execution.

Qualifications

• 3-5 years corporate event experience.
• Experience leading a variety of event types is required, including hospitality programs, corporate functions, and tradeshows.
• Proven ability to manage multiple projects concurrently while meeting deadlines and stakeholder expectations.
• Ability to provide organized, meaningful solutions under time-sensitive conditions.
• General technical awareness, including familiarity with Client products, electronics and audiovisual equipment.
• Exceptional interpersonal skills, attention to detail, and a collaborative, team-oriented approach.