Marketing Assistant (Howard S. Wright)

Marketing Assistant (Marketing Systems Admin)

Howard S. Wright, a Balfour Beatty Company in Seattle, WA is seeking a Marketing Systems Admin to join our team. The Marketing Systems Admin will support the systems, data, digital assets, and administrative processes that keep our marketing and business development efforts organized and effective. This role will be responsible for maintaining marketing databases (including project and personnel information), managing digital assets, supporting pursuit setup and closeout, and coordinating the administrative needs of proposals, interviews, events, and other marketing initiatives. The position will also provide support for website content and communications while helping ensure our information and resources remain accurate, current, accessible, and aligned with the Balfour Beatty Construction brand.

Essential Functions

• Lead administrative setup for pursuits, including establishing pursuit folders, Bluebeam sessions, Microsoft Teams workspaces, email distribution lists, and other relevant resources.
• Execute pursuit-related administrative tasks, including bonding and insurance letter requests, client dossiers, StrengthsFinder code distribution, and the assembly and printing of materials.
• Administer and maintain marketing systems, databases, and digital asset libraries, including Unanet, OpenAsset, and Creative Cloud libraries, ensuring project, personnel, and marketing information is accurate, current, and accessible.
• Coordinate project startup and closeout data collection and entry, working with project teams to capture and maintain relevant project information, experience, and marketing assets.
• Manage personnel data, including new hire information, credentials, certifications, experience, and other information used for proposals and marketing materials.
• Assist SmartStart partnering sessions and other marketing initiatives through meeting coordination, preparation and assembly of materials, note-taking, digitization of session materials, and other administrative needs.
• Support PR and communications including website maintenance, social media posts, public relations requests, newsletter content, and award submissions.
• Oversee marketing-related logistics, including meetings, jobsite visits, professional project photography, and other team, client, or project-related activities.
• Strengthen business development and marketing research, including sourcing leads and updating client, partner, project, and reference information used to support future opportunities.
• Serve as a resource for marketing technology and publishing tools, including developing expertise in Unanet Publisher.
• Provide general marketing and creative support as needed, including miscellaneous design projects, event planning assistance, and other initiatives that support the marketing team's priorities.

Minimum Requirements

• High School Diploma or Associate Degree in Marketing, Communications, Business Administration, Information Systems, or related field.
• Proficiency using a personal computer (PC), Microsoft 365 products, and collaboration tools, including Outlook, Teams, PowerPoint, Word, and Excel.
• Robust organizational and task management skills, with demonstrated ability to manage recurring processes simultaneously on multiple platforms.
• Strong technical aptitude and ability to quickly learn new software, systems, and documented processes, apply feedback, and work independently following initial training.
• Experience entering, maintaining, and organizing information within databases, content management systems, or other platforms, with strong attention to detail and accuracy.
• Effective written and verbal communication and collaboration skills, with the ability to proactively gather information, coordinate with multiple stakeholders, and follow through on commitments.
• Experience drafting social media posts for outlets such as LinkedIn, Instagram, Facebook.

Preferred Experience

• Experience working with marketing databases, CRM platforms, digital asset management systems, or publishing tools; experience with Unanet, Copilot, OpenAsset, Adobe Creative Cloud, or Bluebeam is a plus.
• Continuous improvement mindset with an interest in identifying efficiencies, refining processes, and improving how information and resources are managed.
• Ability to collaborate and work independently and drive to be a positive team member.
• Ability to manage multiple projects and tasks simultaneously.
• Commitment to maintaining accurate, complete, and consistent data and information.
• Construction, architecture, engineering, or other professional services industry experience helpful, but not required.
• Promote our Code of Conduct and our Creed’s four pillars of Zero Harm, Zero Waste, Client Advocacy and Employee Inspiration.

Annual Base Pay: $55,000 - $60,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs.

No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.