Mailroom Clerk

Job: Mailroom Clerk
Birmingham, AL 35223
2 Months+
Driving Required: No

Position Summary

The On-Site Services Specialist will primarily support mailroom operations, including processing and distributing incoming and outgoing mail, operating mail insertion equipment, preparing mailings, and maintaining accurate records. The ideal candidate is dependable, detail-oriented, organized, and capable of working in a fast-paced office environment. Previous mailroom experience is preferred but not required.

Key Responsibilities

• Sort, process, and distribute incoming and outgoing mail and packages.

• Prepare and process mailings using postage meters and automated mail inserter equipment.

• Operate high-volume mail processing equipment and troubleshoot basic operational issues.

• Prepare, fold, insert, and seal documents for mailing.

• Apply appropriate postage and maintain accurate mailing records.

• Receive, sort, and distribute office supplies and materials.

• Maintain inventory of mailroom supplies and notify management when replenishment is needed.

• Perform basic equipment inspections, clear paper jams, and report technical issues.

• Maintain daily service logs, equipment records, and other required documentation.

• Provide timely and professional customer service when responding to mail-related inquiries.

• Maintain a clean, organized, and well-stocked mailroom.

• Lift and move mail tubs, paper cases, and other supplies as needed.

• Perform additional copying, scanning, filing, and general office support duties as assigned.

Qualifications

• High school diploma or GED required.

• One to two years of related experience or equivalent experience preferred.

• Previous mailroom or office services experience is helpful but not required.

• Basic computer skills, including Microsoft Office and email.

• Ability to operate office equipment and mail processing machinery.

• Strong attention to detail and organizational skills.

• Good communication and customer service skills.

• Ability to prioritize tasks and manage time effectively.

• Dependable, punctual, and able to work independently or as part of a team.

Physical Requirements

• Ability to stand and walk for extended periods.

• Ability to lift and move mail tubs, cases of paper, and other materials weighing up to 50–55 pounds.

• Ability to bend, reach, and perform repetitive tasks as required.

• Ability to operate mailroom equipment safely and efficiently.