Logistics Coordinator

PURPOSE:

The role ofLogistics Coordinator is tomove and monitor incoming/outgoing railcars, between Great Falls and the refinery, loading/unloading, switching/releasing and Bill of Lading (BOL)processing. Work with the local BNSF yard to maintain our switches in a timely and accurate fashion. Work with external customers for shipping/receiving purposes and forward completed BOL’s as necessary, and to maintain customer relations to continue smooth movement of product. This role also requires working and communicating with different departments on a daily basis. This role typically works 6 AM – 4 PM and requires weekends and rotating holidays to be worked.

KEY OBJECTIVES AND RESPONSIBILITIES:

Daily Operations

• Request daily trains and assign products for railcars entering & leaving the plant
• Bill railcars accurately and efficiently after loading or unloading twice daily.
• Maintain Scheduling and coordination tools daily with all loaded, unloaded, and stored railcar activities
• Manage customer constraints and requests when specific to loading
• Communicate as needed with rail loading crews & lab for updates, provide lists for feedstocks, and incoming empty cars to the plant.
• Assist with creating Propane & NaHS truck BOLs, ticket all finalized Propane truck Shipments, maintain record of all NaHS truck shipments, and email copies of BOLs to customers.
• Send end-of-day rail reports & capture daily metrics.

Managing Pipeline

• Track and trace all shipments made to verify destination and waybill information is accurate.
• Track and trace release line from loaders to verify all cars will be picked up by BNSF
• Manage car counts in plant to help minimize demurrage & CP counts in the Great Falls yard.
• Target order inbound cars expected to arrive before midnight to minimize demurrage.

Maintaining Customer Communications

• Ensure accurate responses to customer inquiries
• Provide timely responses to requests for information or copies of BOLs
• Manage BOL email distribution lists in SAP
• Communicate with Key partners/customers regularly to maintain strong relationships (TDC/BNSF)

Maintaining Records

• Update loaded inbound status and verify products on BOL’s prior to spotting.
• Organize and file all shipment records.
• Update feedstock storage sheets.
• Work weekly with Yield accounting to ensure W-tanks are accurate and up to date.
• Manage all no-shows, unavailable, extra cars, and pipeline misses daily.
• Verify railcar numbers & dates on detention & storage invoices and maintain records of invoice data.
• Manage prior product records in Master.
• Mark up and notify of bad orders daily for Senior coordinator.
• Additional duties as assigned.

REQUIRED EDUCATION/EXPERIENCES:

• High school diploma or High School Equivalent required.

PREFERRED EDUCATION/EXPERIENCES:

• Associatesor Bachelor’sdegree preferred.
• Three years transportation/logistics experience preferred.

COMPETENCIES:

• High proficiency in utilizing Microsoft Excel and web-based systems.
• Must possess excellent organizational and communication skills.
• Ability to work effectively in a competitive team environment
• High level of attention to detail
• Self-motivated and detail oriented.
• Must be able to multi-task in a busy environment and adapt to changing priorities.
• Experience using SAP software a plus.
• Experience using BNSF software a plus.
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence