Logistic Executive - Import-Export

Job Description

JOB PURPOSE

• Prepare, review and maintain export/import documents, including PI, Sales Contract, CI, PL, SI, VGM, C/O, HC, COA and other required documents.
• Manage customer and shipment orders in ERP (Business Central/Navision), coordinating with Commercial, Planning, Manufacturing, Warehouse and other stakeholders.
• Manage end-to-endexport, import and drop shipment operations across Vietnam and APAC, ensuring timely delivery, compliance, cost efficiency and customer satisfaction.
• Coordinate with customers, suppliers, overseas manufacturing sites, freight forwarders, shipping lines, customs brokers and authorities.

KEY RESPONSIBILITIES

1. Export Operations

• Coordinate order confirmation, production schedules, shipment bookings, transportation, container loading and vessel schedules.
• Liaise with freight forwarders, shipping lines, customs brokers and authorities for customs clearance and compliance.
• HandleL/C shipments with Finance, banks and customers to ensure accurate and timely documentation.
• Arrange cargo insurance and ensure shipping documents are complete and consistent.
• Track ETD, ETA and delivery milestones; resolve shipment delays, discrepancies and customer inquiries.
• Ensure compliance with Trade Compliance, export control and customer-specific requirements.
• Maintain shipment records and prepare export reports, KPI analysis and improvement recommendations.

2. Drop Shipment

• Coordinate end-to-end drop shipments from overseas manufacturing sites, including France, Portugal and other ADM affiliates, to APAC customers.
• Manage orders in Business Central/Navision and prepare PI, CI and other required documents.
• Coordinate with overseas factories, Commercial teams, freight forwarders and customers on production schedules, shipment plans, ETD, ETA and delivery timelines.

3. Import Operations

• Coordinate import shipment planning with suppliers, internal teams, freight forwarders and customs brokers.
• Review Incoterms, delivery schedules and transportation arrangements.
• Review and maintain import documents, including CI, PL, B/L or AWB, C/O, Insurance Certificate and other regulatory documents.
• Prepare customs declaration dossiers and coordinate customs clearance.
• Ensure compliance withHS code classification, import regulations, customs procedures, tax requirements and government regulations.
• Coordinate import permits, product registrations, licenses and other regulatory requirements.
• Monitor shipments through final delivery and resolve delays, cargo damage, shortages and claims.
• Coordinate warehouse receiving, cargo inspection, document handover and shipment closure.
• Review freight invoices, verify logistics costs and coordinate with Finance for payment and reconciliation.
• Maintain import records and prepare logistics reports, KPI analysis and improvement recommendations.

4. Cambodia Regulatory & Import Compliance

• Study and interpretCambodia import regulations, licensing requirements and authority requirements, including MAFF and Customs.
• Identify product classifications and licensing/regulatory requirements for each product/SKU.
• Prepare and maintain application documents, including legal documents, product specifications, labels, COA, technical dossiers and supporting documents.
• Coordinate with Regulatory Affairs, QA, Commercial, Marketing, Manufacturing, Supply Chain and Trade Compliance to ensure regulatory compliance.

REQUIREMENTS

• University graduate; Diploma/Degree in Foreign Trade, International Trade, Logistics, Supply Chain or related fields.
• Minimum2 years of relevant experience in Import/Export, Logistics, Trade Compliance or a similar position.
• Fluent English with strong communication skills.
• Good command ofMicrosoft Office, especially Word and Excel.
• Strong coordination, communication, problem-solving and stakeholder management skills.
• Good understanding of import/export documentation, customs clearance and logistics operations preferred.