Legal Practice Assistant / Office Coordinator

Office Coordinator / Legal Practice Assistant (Litigation and Corporate)

Greensboro

Office Coordinator – Summary

Responsible for managing daily administrative tasks and ensure the smooth operations of the office

Essential Job Functions

• Confidential interactions with staff, leadership, external guests, and human resources to resolve staff concerns and conflicts
• Provide support to paralegals and legal practice assistants for maximum workflow success
• Supervise receptionist, courier, and document specialist positions for prioritizing daily logistics, requests, deadlines, office supplies, and meeting setups
• Process I-9 verification, provide training regarding work applications, security access, business cards, and equipment setup for new hires
• Coordinate office library publications and invoicing
• Point of contact for vendors and building management for work orders and office repairs
• Coordinate office events, firm-wide meetings, health screenings, and office celebrations
• Monitor office expenditures and reimbursement of same
• Coordinate personal time off for staff in accordance with firm policies and ongoing administrative support
• Participate in interviews for staffing candidates
• Payment of dues for NC Bar Association, NC State Bar, 24th Judicial District/Greensboro Bar Association, and specialization fees
• Disciplinary actions regarding staff

Legal Practice Assistant - Summary        

Responsible for providing legal secretarial and administrative support for the Construction and Corporate Practice Groups

Essential Job Functions

• Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
• Provide trial support
• Formatting briefs, pleadings and other legal documents
• Keeping track of attorney time records and billing
• Filing legal documents for State and Federal courts (e-filing skills are required)
• Transcribing dictation
• Corresponding with clients
• Maintaining calendars
• Open new files and client matters
• Request conflict of interest checks
• Maintain all client and general files
• Maintain client contact when appropriate
• Work closely with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship
• Proofread documents
• Provide administrative coverage for attorneys firm-wide through the workflow pod to include processing expense reports, travel arrangements, e-filing

Necessary Knowledge, Skills and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up and adapt to quickly meet changing deadlines and priorities
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision
• Retain a high level of flexibility and resourceful problem solving
• Exceptional verbal and written communication skills
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• Maintain a professional work environment, adhering to firm policies and procedures

Educational and Experience Requirements

• Prior litigation experience required
• Associate’s/Bachelor’s degree preferred
• Paralegal Certificate preferred

Work Environment and Physical Demands               

• In office position
• Ability to work extended hours when necessary
• Normal office environment; no unusual physical demands