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Legal On-Site Services Specialist
LanceSoft Inc
- 🇺🇸 United States
- On-site
- 3 weeks ago
3 weeks ago
Shift:Â Â Â Â Â Â Â Â Â Â Â Â Â Â 10:00 AM - 7:00 PM (Mon - Fri)
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Job Description:Overtime and alternating shifts as required to support business needs, litigation work, special projects, and events.
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Any Travel or Driving Requirements: Limited local walking travel may occasionally be required to support court filings, courier runs to courts and government agencies, and other mail, package, or delivery-related activities associated with immigration and legal support services.
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Required Skills and Experience
Required:
- Strong customer service and client-facing experience.
- Excellent written and verbal communication skills.
- Experience working in a professional office environment.
- Strong organizational and time management skills.
- Microsoft Office proficiency and general technology aptitude.
- Ability to multitask and prioritize competing requests.
- Ability to lift up to 25 pounds unassisted.
- Ability to stand, walk, and move throughout the office for most of the workday.
- Professional appearance and demeanor.
Preferred:
- Experience in legal services, office services, hospitality, facilities, records management, mailroom operations, document production, or workplace experience roles.
- Experience supporting attorneys, executives, or professional services environments.
- Experience with conference room management, mail/package handling, print production, or reception support.
- Bilingual English and Spanish communication skills preferred.
- Ability to handle sensitive and confidential legal documents with a high degree of accuracy, discretion, and attention to detail.
- Experience supporting immigration practices, legal document preparation, court filings, courier services, or other time-sensitive legal workflows is a plus.
Typical Day-to-Day Responsibilities
- Process print, copy, scan, and document production requests.
- Support legal document preparation and production workflows.
- Manage incoming and outgoing mail, courier deliveries, accountable packages, and shipping requests.
- Conduct daily office mail sweeps and service deliveries.
- Set up, monitor, and break down conference rooms and meeting spaces.
- Support hospitality operations including pantry maintenance, coffee service, catering support, and conference room readiness.
- Provide backup reception coverage.
- Maintain office and hospitality supply inventories.
- Assist with workstation setups, office moves, and basic facility support.
- Provide basic technology support and act as backup support for local IT activities as needed.
Legal On-Site Services Specialist · LanceSoft Inc