Legal Assistant

Our ideal candidate must have at least 2 years of immigration experience as a legal assistant. Must have outstanding organization and calendar scheduling skills, Attention to detail, responsiveness and superior communications kills, both verbal and written are critical skills for this position. Must have strong writing and client management skills and an energetic and enthusiastic personality. Must be experienced at multi-tasking and working under pressure to meet deadlines. Candidate must be open to learning and developing new skills to support the team. The ideal candidates must be able to get things done efficiently and accurately the first time and get it done right

Responsibilities:

• Providing legal administrative support, service and expertise to staff and clients

• Managing schedules, appointments and meetings

• Liaising with business vendors

• Preparing, reviewing and arranging for execution of legal of documents

• Couriers – coordinate, prepare and administer incoming and outgoing couriers

• Scan packages and files; photocopying and printing

• Maintain office supplies

• Coordinate file opening (physical file preparation; electronic file opening)

• Manage email distributions – newsletters, invitations, special events, etc.

• Audit / conflicts

• General filing; organization of files

• Monitor and follow up on applications in progress

• Check status of applications in process

• Organize a high volume of files and dates and status lists

• Entering expiry dates in accordance to client’s permit

• Opening/ closing and updating files

• Obtain copies of work permit once the client has received their work permit

• Review/ edit application forms for Lawyers/Paralegals

• Prepare, review and arrange for execution of legal documents

• Researching and maintaining up-to-date knowledge of the changing immigration laws, regulations and policies

Qualifications:

• Demonstrated superior oral and written communication skills

• Demonstrated keen attention to detail, with an ability to effectively manage constraints and competing priorities

• Demonstrated ability to complete multiple tasks on initiatives of varying complexity

• Excellent intrapersonal skills (self-awareness, self-management), able to exercise sound judgment

• Ability to be adaptable, flexible and work under pressure in an environment of changing priorities and multiple deadlines.

• Ability to work cooperatively in a supportive team atmosphere

• Proficiency in Word, Outlook, PowerPoint and Excel

• Accuracy in data entry and in entering limitations and next step dates; and

• Working independently while reporting directly to supervising lawyers, and taking instructions from other team members