Legal Assistant

Responsibilities:

●      Ensure confidential documents are securely shredded in accordance with company policies and procedures.

●      Sort, distribute, and process incoming and outgoing mail and packages accurately and in a timely manner.

●      Scan and digitize documents as needed, maintaining organized electronic records.

●      Manage postage equipment and systems to print postage for outgoing mail and packages.

●      Welcome visitors to the office with a professional and friendly demeanor, ensuring they feel comfortable and attended to.

●      Handle incoming calls promptly and professionally, directing them to the appropriate personnel or taking messages as needed.

●      Maintain cleanliness and organization in the break room area, ensuring it is stocked with necessary supplies and equipment.

●      Monitor inventory of snacks and refreshments, restocking as needed for availability for staff.

●      Regularly clean and maintain the refrigerator, disposing of expired items and keeping it organized.

●      Assist with travel arrangements

●      Scan in IRS documents and assign task to corresponding attorney on case

●      Open matters for tax resolution/ controversy and corporate departments

●      Submitting and Withdrawing POAs

●      Manage attorney calendars

●      Assist with client onboarding and offboarding

●      Maintain client database, including scanning and saving client documents

Preferred Qualifications:

●      High school diploma or equivalent

●      Demonstrated professional experience as a legal assistant or within a comparable role.

●      Advanced proficiency in Google Workspace applications, specifically Docs and Sheets.

●      Exceptional verbal and written communication competencies.

●      Excellent organizational and time management capabilities.

●      Meticulous attention to detail and high precision in task execution.

●      Proven ability to manage multiple priorities and multitask effectively.

●      Consistently professional and courteous conduct when engaging with personnel and external visitors.