Legal Adminisrative Assistant

Our client is a leading Canadian full-service law firm with a strong reputation for excellence and innovation. We are supporting their search for a Bilingual Legal Administrative Assistant to join their Montreal team.

• Collaborate with team members and various Firm departments to triage, prioritize, and manage requests, ensuring timely and efficient completion of work.
• Manage fluctuating workloads with minimal supervision, overseeing intake processes and coordinating priorities to meet deadlines and service requirements.
• Provide administrative and operational support to lawyers and timekeepers, including expense reports, vendor invoices, cheques, document management, database entry, scanning, printing, and archiving.
• Draft, edit, format, and proofread a variety of legal and business documents, including correspondence, memoranda, transaction documents, reports, forms, and basic court documents.
• Provide lawyer and client support, including coordinating travel arrangements, preparing itineraries, updating client information, and assisting with practice group-specific legal documentation.
• Work closely with Records Management and other Firm support resources to create, maintain, organize, and store client files in accordance with Firm policies and procedures.
• Maintain strong knowledge of legal terminology, court rules, and procedures, while providing guidance on processes, troubleshooting timekeeper-related issues, and sharing knowledge with team members and stakeholders.

• The firm offers a competitive compensation package ranging between $55,000 - $65,000, a hybrid working model, a comprehensive benefits package from day one and a generous vacation allotment

• 1+ years of experience as a Legal Administrative Assistant
• Legal Assistant certification.
• Intermediate proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn and utilize firm-specific technology and processes.
• Strong word processing, proofreading, editing, spelling, and document formatting skills, with a high level of accuracy and attention to detail.
• Excellent organizational and time management skills, with the ability to prioritize competing demands, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work collaboratively and interact with colleagues and clients with professionalism, tact, and respect.
• A client-service-oriented approach, with the ability to actively listen, understand needs, clarify expectations, and provide timely and responsive support.
• Proactive and dependable, with the ability to identify potential issues or obstacles, communicate updates effectively, and seek solutions to ensure requests are completed successfully.